Germany Scholarship FAQ - Application Process

Please note that the FAQ list will be updated on a regular basis (last update: 10.06.2025).

What are the selection criteria?
In addition to your performance at school or university, the main award criteria include other criteria such as long-term volunteer engagements, special personal or family circumstances, a completed vocational training, voluntary internships and awards/prizes.

What do I enter in the fields “University semester” and “Subject-related semester”?
In the “University semester” field, please enter the total number of semesters you have spent at German universities or universities of applied sciences (including the upcoming winter semester). 
In the “Subject-related semester” field, please enter the total number of semesters you have spent in the degree programme you are applying for (including the upcoming winter semester). Semester periods of discontinued degree programmes or other disciplines are not taken into account here. 
If, for example, the degree programme you are applying for is your first degree programme at a German university or university of applied sciences, you must enter “1” in both the “University semester” and “Subject-related semester” fields.

How do I furnish proof of my performance in school and university?
Students who are in their 1st or 2nd subject-related semester of an undergraduate degree programme in the upcoming winter semester:
Please enter in section 2.2 “University entrance qualification” in the online application form, your final grade and submit a copy of your university entrance qualification certificate in paper form until the end of the application period (usually 31 August of each year, date of the receipt stamp applies).
For foreign documents and certificates that are not written in German or English, an official certified translation into German or English must be submitted in paper form in addition to the original document or its copy.
In the case of foreign grades, an official conversion of the final grade into the German grading system should also be submitted in paper form, if available.
(If no official conversion is available, the German equivalent grade can alternatively be calculated using the PDF form "Modifizierte bayerische Formel". In this case, please submit the completed and printed PDF form with the calculation).
Please note: If we do not receive a copy of your university entrance qualification in paper form until the end of the application period (usually 31 August of each year), you will be excluded from the selection process.  

Students who are in their 1st or 2nd subject-related semester of a master’s degree programme in the upcoming winter semester:
Please enter in section 2.2 “Previous university degree” in the online application form your (preliminary) final grade and submit a copy of your university degree certificate in paper form, which is relevant to the degree programme for which you are applying for a Germany Scholarship, until the end of the application period (usually 31 August of each year; date of the receipt stamp applies).
If you do not have the relevant degree certificate until the application deadline, please see the following question: " How should I proceed if I do not know my final grade or do not yet have my university degree certificate until the application deadline?"
For foreign documents and certificates that are not written in German or English, an official certified translation into German or English must be submitted in paper form in addition to the original document or its copy.
In the case of foreign grades, an official conversion of the final grade into the German grading system should also be submitted in paper form, if available.
(If no official conversion is available, the German equivalent grade can alternatively be calculated using the PDF form "Modifizierte bayerische Formel". In this case, please submit the completed and printed PDF form with the calculation).
Please note: If we do not receive a copy of your certificate of the relevant university degree or, alternatively, a provisional certificate of your university degree including your final grade in paper form until the end of the late submission deadline (usually 15 October of each year; date of the receipt stamp applies), you will be excluded from the selection process.

Students of all disciplines except law, human medicine and dentistry who are in their 3rd or higher subject-related semester in the upcoming winter semester: 
Please select in section “2.2 Proof of academic performance“ in the online application form the option “for all disciplines except medicine or law”, enter your average grade in the next step and submit your transcript of records of current date in paper form until the end of the application period (usually 31 August of each year; date of the receipt stamp applies) to Heidelberg University | University Administration | Division 8 | Department 8.2 | Seminarstraße 2 | 69117 Heidelberg. 
Updated transcripts of records can be submitted in paper form to Heidelberg University | University Administration | Division 8 | Department 8.2 | Seminarstraße 2 | 69117 Heidelberg until the end of the late submission deadline (usually 15 October of each year; date of the receipt stamp applies).
For foreign documents and certificates that are not written in German or English, an official certified translation into German or English must be submitted in paper form in addition to the original document or its copy.
Please note: If we do not receive the required transcript of records in paper form until the end of the late submission deadline (date to be announced), you will be excluded from the selection process.

Students of human medicine and dentistry who are in their 3rd or higher subject-related semester in the upcoming winter semester: 
Please select in section “2.2 Proof of academic performance“ in the online application form the option “medicine (Human medicine, Dentistry)” and submit the following transcripts of records/certificates until the end of the application period (usually 31 August of each year; date of the receipt stamp applies). 
If individual transcripts of records/certificates to be submitted according to your stage of study are not yet available by the end of the application period (usually 31 August of each year), they must be submitted in paper form to Heidelberg University | University Administration | Division 8 | Department 8.2 | Seminarstraße 2 | 69117 Heidelberg immediately, but at the latest by the end of the late submission deadline (date to be announced).

• Students of human medicine
  Pre-clinical stage
  Qualified overall certificate including information on the percentile ranks* achieved (Heidelberg Faculty) or semester ranking* (Mannheim Faculty)
  
  Transition from pre-clinical to clinical stage (1st semester of the clinical stage)
  Qualified overall certificate including information on the percentile ranks* achieved (Heidelberg Faculty) or semester ranking* (Mannheim Faculty) and a copy of the certificate “Zeugnis über den Ersten Abschnitt der Ärztlichen Prüfung” (first stage of the medical state examination) including notification on results 

  Clinical stage (2nd or higher semester of the clinical stage)
  Overall certificate including the results in the clinical stage, copies of the certificate “Zeugnis über den Ersten Abschnitt der Ärztlichen Prüfung” (first stage of the medical state examination) including notification on results and, if available, copies of the certificate “Zeugnis über den Zweiten Abschnitt der Ärztlichen Prüfung” (second stage of the medical state examination) including notification on results
  
  Please note: If we do not receive copies of all required transcripts/certificates in accordance with your stage of study in paper form until the end of the late submission deadline (date to be announced), you will be excluded from the selection process. 

  * If your transcript of records does not contain any information on the percentage ranks or semester rankings you have achieved, please contact your examination office or dean of studies office and ask them to issue you with a corresponding certificate, which you can then submit to us.

• Students of dentistry
  
  According to the old degree programme rules and regulations for dentists (ZAPrO) from 26.01.1995 (commencement of studies by 30.09.2021) 

  Pre-clinical stage
  “Qualifizierte Gesamtbescheinigung” (Qualified overall certificate) including information on the percentile ranks* achieved and if available a copy of the certificate “Zeugnis über die Naturwissenschaftliche Vorprüfung” (intermediate science examination) as well as performance records for “Kursus der Zahnärzlichen Technischen Propädeutik (ZPK)”, “Phantomkurs I der Zahnärztlichen Prothetik” and “Phantomkurs II der Zahnersatzkunde”
  
  Transition from pre-clinical to clinical stage (1st semester of the clinical stage)
  Qualified overall certificates “Vorklinik I” (pre-clinical stage I) and “Vorklinik II” (pre-clinical stage II) including information on the percentile ranks* achieved and copies of the certificates “Zeugnis über den Ersten Abschnitt der Zahnärztlichen Prüfung” (first stage of the dental state examination) and “Zeugnis über den Zweiten Abschnitt der Zahnärztlichen Prüfung” (second stage of the dental state examination) in each case including notification of results  

  Clinical stage (2nd or higher semester of the clinical stage)
  Copies of the certificates “Zeugnis über den Ersten Abschnitt der Zahnärztlichen Prüfung” (first stage of the dental state examination) and “Zeugnis über den Zweiten Abschnitt der Zahnärztlichen Prüfung” (second stage of the dental state examination), in each case including notification of results as well as a qualified overall certificate of the clinical performances 
  
  Please note: If we do not receive copies of all required transcripts/certificates in accordance with your stage of study in paper form until the end of the late submission deadline (date to be announced), you will be excluded from the selection process.

• * If your transcript of records does not contain any information on the percentage ranks or semester rankings you have achieved, please contact your examination office or dean of studies office and ask them to issue you with a corresponding certificate, which you can then submit to us.
  
  According to the new degree programme rules and regulations for dentists (ZapprO) from 08.07.2019 (commencement of studies by 01.10.2021)
  Pre-clinical stage
  Qualified overall certificate “Vorklinik I” (pre-clinical stage I) including information on the percentile ranks* achieved and, if available, a copy of the certificate “Zeugnis über den Ersten Abschnitt der Zahnärztlichen Prüfung” (first stage of the dental state examination) including notification of results as well as a qualified overall certificate “Vorklinik II” (pre-clinical stage II) including information on the percentile ranks 

  Transition from the pre-clinical to the clinical stage (1^st semester of the clinical stage)
  Qualified overall certificates “Vorklinik I” (pre-clinical stage I) and “Vorklinik II” (pre-clinical stage II) including information on the percentile ranks* achieved and copies of the certificates “Zeugnis über den Ersten Abschnitt der Zahnärztlichen Prüfung” (first stage of the dental state examination) and “Zeugnis über den Zweiten Abschnitt der Zahnärztlichen Prüfung” (second stage of the dental state examination) in each case including notification of results 

  Clinical stage (2^nd or higher semester of the clinical stage)
  Copies of the certificates “Zeugnis über den Ersten Abschnitt der Zahnärztlichen Prüfung” (first stage of the dental state examination) and “Zeugnis über den Zweiten Abschnitt der Zahnärztlichen Prüfung” (second stage of the dental state examination), in each case including notification of results as well as a qualified overall certificate of the clinical performances

  Please note: If we do not receive copies of all required transcripts/certificates in accordance with your stage of study in paper form until the end of the late submission deadline (date to be announced), you will be excluded from the selection process.

  * If your transcript of records does not contain any information on the percentage ranks or semester rankings you have achieved, please contact your examination office or dean of studies office and ask them to issue you with a corresponding certificate, which you can then submit to us

For foreign documents and certificates that are not written in German or English, an official translation into German or English must be submitted in paper form in addition to the original document or its copy.

Regarding the recognition and conversion of academic achievements during a stay abroad, please contact your respective examination office.

Law Students who are in their 3^rd or higher subject-related semester in the upcoming winter semester:  
Please select in section “2.2 Proof of academic performance” in the online application form the option “law”. In the next step please select the range in which your current average score is located, enter your average score and submit your average grade calculation or your complete transcript of records of current date in paper form until the end of the application period (usually 31 August of each year; date of the receipt stamp applies) to Heidelberg University (Heidelberg University | University Administration | Division 8 | Department 8.2 | Seminarstraße 2 | 69117 Heidelberg). 
Please note: An average grade calculation for the Germany Scholarship can usually be issued by the Examinations Office of the Faculty of Law at Heidelberg University. 
An updated average grade calculation or an updated transcript of records can be submitted in paper form to Heidelberg University | University Administration | Division 8 | Department 8.2 | Seminarstraße 2 | 69117 Heidelberg until the end of the late submission deadline (usually 15 October of each year; date of the receipt stamp applies).
Please note: If we do not receive the required transcript of records in paper form until the end of the late submission deadline (date to be announced), you will be excluded from the selection process.

For foreign documents and certificates that are not written in German or English, an official certified translation into German or English must be submitted in paper form in addition to the original document or its copy.
Regarding the recognition and conversion of academic achievements during a stay abroad, please contact your respective examination office.
Funding with a Germany Scholarship is not possible if only the improvement attempt is still outstanding. 

How should I proceed if I do not know my final grade or do not yet have my university degree certificate until the application deadline?
Please enter in section 2.2 “Previous completed university degree” in the online application form your (preliminary) final grade or your current average grade and submit a current transcript of records containing your average grade in paper form (the date of the receipt stamp applies).
In addition, please submit a copy of your university degree certificate until the end of the late submission deadline (usually 15 October of each year; date of the receipt stamp applies) to Heidelberg University | University Administration | Division 8 | Department 8.2 | Seminarstraße 2 | 69117 Heidelberg.
If, for reasons beyond your control, you are unable to submit your university degree certificate until the end of the late submission deadline, then please submit a copy of your provisional certificate of your university degree including your final grade. In case of any delays, please contact us.
For foreign documents and certificates that are not written in German or English, an official certified translation into German or English must be submitted in paper form in addition to the original document or its copy.
In the case of foreign grades, an official conversion of the final grade into the German grading system should also be submitted in paper form, if available.
(If no official conversion is available, the German equivalent grade can alternatively be calculated using the PDF form "Modifizierte bayerische Formel" In this case, please submit the completed and printed PDF form with the calculation).
Please note: If we do not receive a copy of your relevant university degree certificate or, alternatively, a provisional certificate of your university degree including the final grade in paper form until the end of the late submission deadline (usually 15 October of each year; date of the receipt stamp applies), you will be excluded from the selection process.

Do foreign documents and certificates require anything additional?
For foreign documents and certificates that are not written in German or English, an official certified translation into German or English by a sworn specialist translator must be submitted in paper form to Heidelberg University | University Administration | Division 8 | Department 8.2 | Seminarstraße 2 | 69117 Heidelberg in addition to the original document or its copy (date of the receipt stamp applies).
In the case of foreign grades, an official conversion of the final grade into the German grading system should also be submitted in paper form, if available.
(If no official conversion is available, the German equivalent grade can alternatively be calculated using the PDF form "Modified Bavarian formula" In this case, please submit the completed and printed PDF form with the calculation). 
Regarding the recognition and conversion of academic achievements during a stay abroad, please contact your respective examination office.
Please note: If a translation into German or English is missing or has not been prepared by a sworn specialist translator, the relevant information cannot be considered in the selection procedure.

What average grade do I need to have to apply for the Germany Scholarship?
There is no fixed average grade up to which an application for a Germany Scholarship. As the focus when selecting scholarship holders is primarily on their performance at school or university, their performance should be in the good to very good range for a successful application. 

How many scholarships can be expected to be awarded in the winter semester 2025 | 2026?
As of August 2025, 160 Germany Scholarships can be awarded. This number includes scholarships for students who are already receiving a Germany Scholarship. The following overview indicates the distribution of scholarships for the coming winter semester and is indicative only. Subject to modification.

What should be stated in section 5 “Statement of motivation” and can another letter of motivation be submitted in paper form in addition to this?
The motivation for receiving a Germany Scholarship must be explained in the online application form. The statement should describe why the current achievements at school or university, the successes achieved (e.g. awards, prizes), the practical experience (e.g. voluntary internships, vocational training), and the voluntary engagement substantiate a high degree of future success during the future university and professional career in light of the personal and family background. The statement may not exceed 2,500 characters (including blank spaces). An additional letter of motivation submitted in paper form will not be considered in the selection procedure.

Can recommendation letters be submitted?
Recommendation letters stating that they have been explicitly written for the application for a Germany Scholarship can be submitted during the application period either together with the application documents or separately, e.g. by the author, in paper form to Heidelberg University | University Administration | Division 8 | Department 8.2 | Seminarstraße 2 | 69117 Heidelberg until the end of the application period (usually 31 August of each year; date of the receipt stamp applies). Unfortunately, a submission by email is not possible.
Please note: Letters of recommendation received after the end of the application period (usually 31 August of each year) cannot be considered (late submission deadline does not apply here).

What requirements must be met for “voluntary engagement”?
Voluntary engagements will be considered in the selection process if they were/are carried out in a special social, societal, university-political or political context and have lasted at least six months. Furthermore, voluntary engagements that have already been completed will only be considered if they ended no earlier than one year prior to the start of the application period (usually 15 July of each year). In the case of ongoing engagements, only the proven period up to the end of the application period (usually 31 August of each year) will be taken into account. 
Complete all the relevant fields in the online application form. In the "Brief description" field, the respective association, organization, initiative or project should be named and the activity briefly described. 
In addition, please submit written proof in paper form to Heidelberg University | University Administration | Department 8 | Division 8.2 | Seminarstraße 2 | 69117 Heidelberg until the end of the application period (usually 31 August of each year; date of the receipt stamp applies). The proof must contain your full name (first name and surname) as well as a chronological (e.g. date, periods) and content-related classification.
Please note: Proof of voluntary engagements received after the end of the application period (usually 31 August of each year) cannot be considered (late submission deadline does not apply here).

Please note: Mere memberships, e.g. in a political party without exercising a special function, are not taken into account.

For foreign documents and certificates that are not written in German or English, an official certified translation into German or English must be submitted in paper form in addition to the original document or its copy.

What requirements must be met for “awards / prizes”?
Awards/prizes will be considered in the selection process if they were awarded no longer than three years prior to the start of the application period (usually 15 July of each year). Awards/prizes at a state, national or international level are considered here. 
Complete all the relevant fields in the online application form indicating each award or prize individually (e.g. per round). 
In addition, please submit written proof in paper form to Heidelberg University | University Administration | Department 8 | Division 8.2 | Seminarstraße 2 | 69117 Heidelberg until the end of the application period (usually 31 August of each year; date of the receipt stamp applies). The proof must contain your full name (first name and surname) as well as a chronological (e.g. date, periods) and content-related classification.
Please note: Proof of awards and prizes received after the end of the application period (usually 31 August of each year) cannot be considered (late submission deadline does not apply here). 

Note: Awards / prizes also include participation in competitions at state level with placings and/or qualification for a subsequent competition round. Prizes at regional level, such as awards presented at the suggestion of the school principal, and scholarships will not be considered in the selection process.

For foreign documents and certificates that are not written in German or English, an official certified translation into German or English must be submitted in paper form in addition to the original document or its copy.

What requirements must be met for “voluntary internships”?
Voluntary internships will be considered in the selection process if they have lasted at least four weeks and if they were completed no longer than three years prior to the start of the application period  (usually 15 July of each year). 
Complete all the relevant fields in the online application form. In the "Brief description" field, the respective internship position should be named and the activity briefly described.
In addition, please submit written proof in paper form to Heidelberg University | University Administration | Department 8 | Division 8.2 | Seminarstraße 2 | 69117 Heidelberg until the end of the application period (usually 31 August of each year; date of the receipt stamp applies). The proof must contain your full name (first name and surname) as well as a chronological (e.g. date, periods) and content-related classification. Ideally, it should also indicate the weekly working hours and the total duration of the internship.
Please note: Proof of yoluntary internships received after the end of the application period (usually 31 August of each year) cannot be considered (late submission deadline does not apply here).

Note: Internships that are/were mandatory for study and examination regulations or during school time are not taken into consideration. 

For foreign documents and certificates that are not written in German or English, an official certified translation into German or English must be submitted in paper form in addition to the original document or its copy.

What requirements must be met for “gainful employment during school / studies”? 
Gainful employments as student assistant (“HIWI”) or working student as well as a part-time job during school/study will be considered in the selection process. Provide your gainful employment during school/studies in section 4 “Personal and family circumstances“ in the online application form. 
In addition, please submit written proof in paper form (e.g. employment contract, written confirmation from the employer, etc.) to Heidelberg University | University Administration | Department 8 | Division 8.2 | Seminarstraße 2 | 69117 Heidelberg until the end of the application period (usually 31 August of each year; date of the receipt stamp applies). The proof must contain your full name (first name and surname) as well as a chronological (e.g. date, periods) and content-related classification.
Please note: Proof of gainful employment during school/studies received after the end of the application period (usually 31 August of each year) cannot be considered (late submission deadline does not apply here).

For foreign documents and certificates that are not written in German or English, an official certified translation into German or English must be submitted in paper form in addition to the original document or its copy.

What requirements must be met for “vocational training”?
Vocational training will be considered in the selection process if it is a completed vocational training course of at least two years. 
Complete all the relevant fields in the online application form. In addition, please submit written proof in paper form (e.g. certificate of completed vocational training) to Heidelberg University | University Administration | Department 8 | Division 8.2 | Seminarstraße 2 | 69117 Heidelberg until the end of the application period (usually 31 August of each year; date of the receipt stamp applies). The proof must contain your full name (first name and surname) as well as a chronological (e.g. date, periods) and content-related classification. Ideally, it should also indicate the weekly working hours and the total duration of the internship.
Please note: Proof of vocational training received after the end of the application period (usually 31 August of each year) cannot be considered (late submission deadline does not apply here).

For foreign documents and certificates that are not written in German or English, an official certified translation into German or English must be submitted in paper form in addition to the original document or its copy.

What requirements must be met for “non-academic background”?
A non-academic background will be considered in the selection process if neither parent has an academic degree. Provide your non-academic background in section 4 “Personal and family circumstances“ in the online application form. 
In addition, please submit written proof in paper form to Heidelberg University | University Administration | Department 8 | Division 8.2 | Seminarstraße 2 | 69117 Heidelberg until the end of the application period (usually 31 August of each year; date of the receipt stamp applies). An informal letter of confirmation signed by both parents confirming that both parents have no academic degree and stating their highest educational qualification is sufficient proof. If there is no longer any contact with one parent, an informal letter of confirmation signed by the parent with whom you have contact is required. This letter of confirmation must state the highest level of education attained by both parents and the fact that there is no longer any contact with the other parent.

Please note: Proof of non-academic background received after the end of the application period (usually 31 August of each year) cannot be considered (late submission deadline does not apply here).

For foreign documents and certificates that are not written in German or English, an official certified translation into German or English must be submitted in paper form in addition to the original document or its copy.

What requirements must be met for “migration background”?
A “migration background” will be considered in the selection process if the applicant himself/herself or at least one parent comes from a country other than Germany. Provide your migration-academic background in section 4 “Personal and family circumstances“ in the online application form. 
In addition, please submit written proof in paper form (e.g. copy of a birth certificate, identity card or passport) to Heidelberg University | University Administration | Department 8 | Division 8.2 | Seminarstraße 2 | 69117 Heidelberg until the end of the application period (usually 31 August of each year; date of the receipt stamp applies). 

If the applicant has personal experience as a refugee, this can be considered in selection process if the applicant submits additional proof of his/her status as a recognized refugee (e.g. asylum decision, refugee papers). 

Please note: Proof of migration background received after the end of the application period (usually 31 August of each year) cannot be considered (late submission deadline does not apply here).

For foreign documents and certificates that are not written in German or English, an official certified translation into German or English must be submitted in paper form in addition to the original document or its copy.

Can / must missing documents be submitted after the end of the application period?

The following documents that are not available by the end of the application period (usually August 31 of each year) must be received by us in paper form immediately, but no later than the end of the late submission deadline (date to be announced).

From students of all subjects

• enrolment or study certificate WiSe 2025/2026
• notification of admission WiSe 2025/2026)

From students who are in the 1st or 2nd subject-related semester of a Master's degree programme

• Certificate of the university degree relevant to the degree programme for which the application for a Germany Scholarship is being made

From students of human medicine

• “Zeugnis über den Ersten Abschnitt der Ärztlichen Prüfung” (first stage of the medical state examination) including notification of results
• “Zeugnis über den Zweiten Abschnitt der Ärztlichen Prüfung” (second stage of the medical state examination) including notification of results

From students of dentistry according to the old degree programme rules and regulations (commencement of studies until 30.09.2021):

• “Zeugnis über die Naturwissenschaftliche Vorprüfung” (intermediate science examination)
• “Zeugnis über die Zahnärztliche Vorprüfung” (intermediate dentistry examination)
• performance records for “Kursus der Zahnärztlichen Technischen Propädeutik (ZPK)”
• performance records for “ Phantomkurs I der Zahnärztlichen Prothetik ”
• performance records for “ Phantomkurs II der Zahnersatzkunde”

From students of dentistry according to the new degree programme rules and regulations (commencement of studies from 01.10.2021):

• “Zeugnis über den Ersten Abschnitt der Zahnärztlichen Prüfung“ (first stage of the dental state examination) including notification of results
• “Zeugnis über den Zweiten Abschnitt der Zahnärztlichen Prüfung” (second stage of the dental state examination) including notification of results 

The following documents can be submitted in paper form until the end of the late submission deadline (usually 15 October of each year; date of the receipt stamp applies).

Students from the 3rd or higher subject-related semester of all disciplines

• updated transcripts of records

How must the written application documents be submitted?
Please note when sending or submitting your application documents, that they have to be received in paper form by Heidelberg University | University Administration | Division 8 | Department 8.2 | Seminarstraße 2 | 69117 Heidelberg until the end of the application period (usually 31 August of each year; date of the receipt stamp applies). Please submit your documents in a sealed envelope stating the full address. Please keep the documents in the envelope together with a paper clip and, in order to make it easier to compare the documents with the information provided online, please mark the proofs of awards and prizes, voluntary engagements and voluntary internships in the top right-hand corner (e.g., awards and prizes: A1, A2, A3...| voluntary internships: P1, P2, P3...| voluntary engagement: E1, E2, E3). In addition, we recommend that you enclose a separate list of the documents submitted when you send them.

The mentioned address above is our postal address. There, the application documents can be submitted during the application period as well as until the late submission deadline (date to be announced) directly to the post office during the opening hours (Mon-Thu 7:00 am - 3:00 pm and Fri 7:00 am - 2:00 pm) or dropped outside the opening hours in the mailbox.

I am completing my university degree now and I am planning to start master’s degree programme at Heidelberg University in the upcoming winter semester. Can I still apply for the Germany Scholarship through Heidelberg University for the current round?
You can apply for a Germany Scholarship in the current round if you are planning to attend Heidelberg University during the upcoming winter semester. If, at the time of your scholarship application, you do not yet have your university degree certificate that is relevant to the degree programme for which you are applying for a Germany Scholarship, please submit a copy of the certificate in paper form immediately, but not later than the end of the late submission deadline (usually 15 October of each year; date of the receipt stamp applies).
If, for reasons beyond your control, you are unable to submit your certificate of university degree by the end of the late submission deadline, then please submit a copy of a provisional certificate of your graduation including your final grade. 
In case of any delays, please contact us.
Please note: If we do not receive a paper copy of your degree certificate, or, alternatively, a provisional certificate of your degree including the final grade in paper form until the end of the late submission deadline (usually 15 October of each year; date of the receipt stamp applies), you will be excluded from the application process.

I am in my 1st or 2nd subject-related semester of my degree programme in the upcoming winter semester and do not yet have any or only some course or examination certificates. What do I enter?
For students in the 1st and 2nd subject-related semester (in the coming winter semester) of an undergraduate degree programme, the grade of the university entrance qualification is relevant. For students in the 1st and 2nd subject-related semester (in the coming winter semester) of a Master's degree programme, the final grade of the university degree that is relevant to the degree programme for which you applying for a Germany Scholarship is decisive.

Next semester I will be on leave/studying abroad/doing an internship. Can I still apply?
You can apply for a Germany Scholarship. If you are on leave from Heidelberg University during that time, the payment of the scholarship will be suspended and the funding period adjusted once you return. If your time abroad is related to your degree programme (e.g. research stays or internships demanded by the examination rules and regulations as well as a subject-related study abroad) you can continue to receive the scholarship during that time.

I am enrolled in two degree programmes. For which programme should I apply?
Applications for a Germany Scholarship must be in one major subject that is studied at least 50 percent of time. If you are enrolled in several degree programmes, multiple applications (for several subjects) for a Germany Scholarhsip are not possible. Please decide which degree programme you are applying for. 

What is the application deadline?
Applications for Germany Scholarship are possible during the period indicated on our website which, according to the bylaws is from 15 July to 31 August. The application period can be postponed for important reasons, especially if there are no or insufficient scholarship funds available or if there are delays in the study operations. The online application portal will be activated during the application period, on the website of the scholarship programme. Please register and fill out the online application form afterwards. The application form has to be sent until the end of the application period (usually 31 August of each year). The signed print-out of the online application form and the required documents and certificates must reach our post office until the end of the application period (usually 31 August of each year; date of the receipt stamp applies) in paper form.
Applications will not be considered in the selection process if, for example, the application was not submitted online by the end of the application period (usually 31 August of each year), if the submitted application documents in paper form do not meet the formal requirements or if they were received after the end of the application period (usually 31 August of each year; date of the receipt stamp applies). 

Where do I need to send the application documents in paper form?
Heidelberg University | University Administration | Division 8 | Department 8.2 | Seminarstraße 2 | 69117 Heidelberg

The mentioned address above is our postal address. There, the application documents can be submitted directly to the post office during the opening hours (Mon-Thu 7:00 am - 3:00 pm and Fri 7:00 am - 2:00 pm) or dropped outside the opening hours in the mailbox during the application period as well as until the late submission deadline*(usually 15 October of each year; date of the receipt stamp applies). Please make sure to submit your documents in a sealed envelope stating the full address.

* only certain documents, e.g. regarding student status (certificate of enrolment) and proof of academic performances (e.g. degree certificate, updated transcript of records) can be submitted within the submission deadline. For a detailed overview of documents that can be submitted, please see "Can missing documents be submitted later after the end of the application period?”.