Exchange programmes Information on applying
On this page, you will find important information about applying for exchange programmes at Heidelberg University, as well as details regarding the required application documents and the online application process. Please read this information carefully before submitting your application.
General
Please review the application instructions on the pages for each exchange program. There you will find a detailed list of the documents required for your application, as well as information on eligibility requirements and deadlines. Be sure to carefully check which documents are required for the specific program. For example, some programs require a narrative resume, while others accept a resume in table format. Only complete applications will be considered.
Application documents
Some exchange programs have additional requirements for application materials. You can find information on which documents to submit on the program pages. Commonly required documents include:
- CV (narrative or tabular)
- Statement of purpose/Letter of motivation
- Letters of recommendation from faculty members (see template on the right)
- Transcript of Records (heiCO)
- High school diploma (scan)
- Language proficiency certificate
Letters of recommendation should be sent directly by the faculty members to the Office of International Relations (via email to auslandsstudium@zuv.uni-heidelberg.de, or alternatively by regular mail or campus mail).
Language proficiency certificate
Unless otherwise specified, DAAD language proficiency certificates are accepted for exchange programmes. These can be taken, for example, at the Central Language Laboratory of Heidelberg University (heiSkills).
Some exchange programmes explicitly require other forms of language proficiency certification. This applies to English-language programs in North America, Oceania, and at selected partner universities in Asia. In these cases, TOEFL (ETS), IELTS (British Council), or, in some cases, a Duolingo test is required. It is strongly recommended that you take language tests at a test center and not choose the at-home test option, as many partner universities do not accept at-home tests (e.g. TOEFL iBT Home Edition).
Online Application
Applications for all exchange programmes must be submitted via the Mobility Online platform. The link to the relevant online application form can be found on the programme’s information pages. You will also find further details there regarding eligibility criteria and the documents required.
Online application process:
- Open the online application via the link on the relevant job advertisement page.
- Log in using your Uni ID and password.
- Fill in the application form in full.
- In the next step, upload all the required application documents.
The online platform will open six weeks before the application deadline.
Application documents must be uploaded in PDF format. Please ensure that you have the correct documents before uploading, as each application document can only be uploaded once.
In principle, only one application is permitted per country. Within this application, you may specify up to three preferences. If you wish to apply for programmes in several countries, you will generally need to submit a separate online application for each country. Any exceptions are specified in the relevant calls for applications. You may pause the processing of an application at any time and resume it later. To do so, please use the application form: