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FAQ Frequently asked questions

Expanding Internationality - Mobilit in international research collaborations

FAQ

1. Which costs are eligible for funding?

  • Eligible costs include travel and accommodation expenses within the scope of short-term mobility of up to 14 days (early career) researchers of Heidelberg University, as well as travel and research grants for stays of up to 2 months for doctoral candidates without an employment contract at Heidelberg University.

2. How are travel and accomodation costs reimbursed?

  • For individuals employed by Heidelberg University, expenses are reimbursed as part of an official business trip in accordance with the applicable regulations.
  • For doctoral candidates without an employment contract, a travel allowance (round-trip travel allowance) may be granted, based on the rates of the 

    .

3. What is the fellowship rate for doctoral researchers?

  • The fellowship rate for doctoral candidates is based on the DAAD scholarship rates, using the DAAD scholarship calculator for research fellowships as a reference.

4. What rules apply to cost calculation for official travel?

  • Travel and flight costs are generally to be calculated based on economy class or second-class fares.
  • Accommodation costs are based on the standard rates set out in the Foreign Travel Expenses Ordinance (Annex to ARVVwV).

5. Can conference travel be funded?

  • Only if it is clearly integrated into an existing or planned collaborative project.

6. What must be observed in case of funding approval?

  • The approved funds may only be used for the types of eligible expenses specified in the funding decision. Any changes must be requested from and approved by the International Relations Division.
  • The respective project lead is responsible for the disbursement of fellowships and travel grants. Business travel authorization and expense claims must be signed by the sending institute or unit.

7. Can a fellowship be granted in addition to an existing employment contract at Heidelberg University?

  • No. An exception applies to contracts as student assistants (up to 40 hours per month), provided there is no substantive or temporal overlap with the fellowship.

8. Contact for Information

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