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Frequently Asked Questions FAQ

1. who can apply or is eligible?

  • Eligible to apply are professors at Heidelberg University.
  • In exceptional cases, PhD-qualified research staff may also apply, provided there is a supporting letter from the institute, department, or unit leadership.
  • Doctoral candidates may not act as project leaders.

2. what can be funded?

  • Fellowships for visiting professors
  • Travel allowances
  • Material costs for workshops or courses
  • Personnel costs for research assistants
  • Acquisition of basic equipment is not covered under material costs.

3. What Is The Amount Of The Fellowship?

  • The fellowship amount of€ 3.200 for experienced researchers is based on the rates of the Alexander-von-Humboldt Foundation.

4. What Is The Amount Of The Fellowship?

  • Travel allowances are calculated according to the table "Travel Allowances for the Arrival and Departure of Research Fellows" of the Alexander-von-Humboldt Foundation.

5. what should be considered after the approval of an application?

  • Adjustments to the request budget plan might be made.
  • Approved projects require a final report.

6. How Does The Visiting Professorship Function In Practice?

  • Approved applications receive a funding notice detailing the funds provided under the program. These funds are managed by the project-leading professor. An account assigned to you for this purpose will be allocated to your institute.

5. what should be considered after the approval of an application?

  • Adjustments to the request budget plan might be made.
  • Approved projects require a final report.

6. How Does The Visiting Professorship Function In Practice?

  • Approved applications receive a funding notice detailing the funds provided under the program. These funds are managed by the project-leading professor. An account assigned to you for this purpose will be allocated to your institute.

7. how is the fellowship paid out?

  • The application for issuing the fellowship must be submitted by the project-leading professor to the Research Division, Dept. 6.2, at least 6 weeks before the start of the stay. Further information on third-party funded fellowships at Heidelberg University is available HERE.
  • The payment order for the fellowship and travel allowance must be initiated and signed by the project-leading professor and then forwarded to Financial Accounting, Dept. 4.3, together with the fellowship and approval notice attachments.

8. Should Specific Travel Dates Be Indicated When Applying?

  • Exact dates are not required, but the duration in months or weeks must be specified to calculate the required funds in the budget plan.

9. Must Taxation Be Considered In The Budget?

  • Any applicable VAT will be covered by the International Relations Division for this funding round.

10. Which Insurances Are Mandatory For The Visitor?

  • Health insurance recognized in Germany is required.
  • Private liability insurance is strongly recommended.
  • Insurance costs are to be covered from the stipend funds.
  • Mandatory social security contributions generally do not apply for fellowships.

11. where do visitors receive organizational support?

  • Support for international researchers is provided by the University’s Welcome Centre

12. who can be contacted if questions arise?

13. Should This Program Be Used To Apply For Visits Of Harvard University Researchers Within The Heidelberg-Harvard Cooperation?

  • Heidelberg University and Harvard University signed a Memorandum of Understanding in 2025 to deepen and institutionalize their longstanding collaboration. The state of Baden-Württemberg supports this with ten million euros under the “Global Partnership in Science” program. The goal is to establish a structured foundation for current and future projects and develop the partnership as a model for transatlantic cooperation. A separate call for proposals will be issued for this purpose.

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