1. Separation principle
Avoiding conflicts between personal relationships/ interests and professional activities (prohibition of coupling). |
- Separation of employment and private purchases/ private discounts/ private use
- Separation of benefits from business partners and potential procurement decisions
- No third-party funding in return for non-project-related duties
- No donations to or for the benefit of individual members of the university
- No influence by the donating/ sponsoring company on the nature and content of the official event
- Business purpose and professional focus for hospitality and travel expenses
- No coverage of costs for private companions
- No secondary employment that is critically related to official duties
- No handling of matters relating to persons or companies for whom a secondary employment is, was, or will be performed.
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2. Transparency principle
Every gift and remuneration must be disclosed. | Disclosure of the nature and extent of all benefits received by a university employee in the course of their duties: e.g., through
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3. Documentation principle
All procedures and decisions must be recorded in writing. |
- Written documentation of transactions, in particular of services and benefits in return
- Traceability of the relevant facts and their processing
- Documentation of all official decisions and archiving of these together with the documents relevant to the decision
- Consideration of equal opportunity when selecting among multiple sponsorship partners.
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4. Equivalence principle
The relationship between services and benefits in return must be appropriate. |
- Adequate coverage of expenses or market conformity, e.g., in the case of cooperation with third parties or contract research
- Social appropriateness of hospitality
- Prohibition of service in return for donations.
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