Registration / Before ArrivalPreparing your stay
In order to apply for a semester/academic year as an exchange student at Heidelberg University, please contact the IRO of your home university for information on the application process. If you have been selected for the exchange programme, your home university will nominate you.
- Fall/Winter Term: May 15th
- Spring/Summer Term: November 15th
After your nomination you will receive information on the online registration process at Heidelberg University via E-Mail. Please prepare the following documents to upload onto the registration platform:
- transcript of records
- digital passport picture
- invitation letter of academic supervisor at Heidelberg University (PhD candidates only)
- certificate of exmatriculation (if you studied at a German university before)
- Fall/Winter Term: June 15th
- Spring/Summer Term: December 15th
After your application has been processed, you will receive an electronic version of your Zulassungsbescheid (letter of admission), which you must bring with you when you come to Heidelberg. This letter is proof of your admission to Heidelberg University and you will need to show it on many occasions, such as during registration and when applying for a residence permit.
Einreise und Visum
Für die Einreise nach Deutschland und das Studium sind die ausländerrechtlichen Bestimmungen zu beachten.
In cooperation with the departments of the university, the IRO offers a Buddy Programme for international students, in which students from Heidelberg provide the newly arrived international students with advice and assistance.
Short list of items – ranging from the necessary to the useful - that we recommend you bring.