Working at University
Citizens of the member countries of the EU, of Iceland, Liechtenstein, Norway and Switzerland have complete freedom of employment and therefore need no work permit.
Since 1st May 2011 citizens of the countries Estonia, Latvia, Lithuania, Poland, Slovakia, Slovenia, the Czech Republic and Hungary and since 31th of December 2013 the citizens of Bulgaria and Romania enjoy full freedom of movement for workers. Therefore, they do not need an EU work permit anymore.
Those who are not citizens of an EU or EEC country or of Switzerland and who would like to work in Germany need a residence permit that includes permission to work. Before coming to Germany, it is necessary to apply for the appropriate (work) visa at a German consulate or embassy in the home country or country of residence. At the time of application one must submit documentation demonstrating that an employer in Germany has offered a work position.
Citizens of Australia, Israel, Japan, Canada, South Korea, New Zealand and the USA can obtain the appropriate residence permit after arriving in Germany from the Aliens’ Office. Please note: Without the residence permit it is not possible to start at the new job. It is recommended to arrange for an appointment at the Aliens’ Office ahead of time.
Special Regulations for Highly-Qualified Applicants"
Highly-qualified applicants are scholars, teachers and researchers with specialized expertise in their fields like professors or academic group leaders. Highly-qualified applicants are permitted to immigrate if they have an employment position in Germany. They can immediately obtain an unlimited residence permit, which automatically allows them to take up employment. Candidates simply need to submit an application to the Aliens’ Office. Spouses generally receive the same residence permit.
Working at Heidelberg University
If you would like to work as a research assistant (wissenschaftlicher Mitarbeiter) at Heidelberg University, it is a good idea to get into touch personally with the institute or facility where you would like to work. You can find a list of all open employment positions at the University of Heidelberg on the University homepage (See right column).
The University human resource department is responsible for employment contracts and other personnel issues. This department can help you with any questions you may have during your stay regarding your employment at the University. Please note that the Heidelberg University Medical Faculty has its own human resource department.
Once you are employed by the University of Heidelberg you will have to pay taxes and social security contributions.