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Order forms etc.

Animal orders


According to the departmental note of Heidelberg university animal orders may only be executed by the IBF.

We cannot accept any informal orders. Please use the provided empty forms, which you can find on our forms page. In addition you can find relevant information regarding the order of livestock or small animals under the respective tabs.

Animal orders only via professional or institutional e-mail address.

Since we are not perfect either:
You will receive an order confirmation, please read it carefully and inform us of any discrepancies immediately.


Small animals

To ensure the high hygienic status in the barrier units, it has to be clear that animals coming into barrier from outside do not endanger this. Therefore it is necessary to establish formal rules regarding incoming animals, even if they are delivered from commercial breeders.

The breeding companies Charles River and Janvier provide so-called "SOPF"-animals, which do not carry any opportunistic micro-organisms in addition to their SP status and provide an even higher hygienic standard. "SOPF"-animals can be brought into the barrier without an entry examination.

For the first order of SPF-animals (also true for the KEB) it has to be made sure (even if the hygienic record is spotless), that the animals do not carry specific micro-organisms (e.g. Klebsiella). For that, sample animals from the originating housing unit, where the animals are held, are taken and undergo a microbiologic examination in our lab. When the examination is done and our criteria are met, additional animals can be ordered.
The cost for the necessary animals (normally 2 animals per housing unit) unfortunately has to be paid by the user, the costs for the microbiologic tests and examinations are paid by the IBF. The animals which are required for the microbiologic examination are not going to be deducted from your contingent.

Please add on your order form the information, that the animals are ordered for entry examination. Gernerally speaking, all test and examinations are normally done within two weeks. Be advised that you include this period into your plans.

Order guidelines (german)

The table above has been created according to current info (October 2014). As current hygienic status changes at commercial breeders may occur at any time, this table may be modified due to more recent information. If animals are to be transferred via rederivation/embryo transfer, we would ask you to contact our biotechnology lab in advance (Frank Zimmermann, Sascha Dlugosz). If animals are to be brought into the KEB or the Mouse Hotel , we would like to ask you to contact Ulrike Gaertner in advance.

Animla orders are only possible by providing the completed form (see „Hints for completing the form“). Please send the form by e-mail to
If you have to cancel an order which is already taken by the company we demand a service fee of €15.- per position.


Day of delivery

Deadline for orders*



Friday 11 am

Friday (Exception)

Wednesday 11 am



Friday 11 am

For deliveries on Thursday additional 93€ will be charged.

Tuesday 12:00



Wednesday 11 am


Tuesday = Denmark

Wednesday 11 am

Thursday = USA


No special day. See order confirmation for details.

Monday 11 am



Thursday 14 pm

*animals can be ordered at any time (e.g. several weeks in advance!); but after the time limit for ordering has elapsed, there is no possibility to order for the following week!!
** animals bred by Crl in other countries are maybe delivered another day

Hints for completing the form

Please make sure that the forms are completed in the right way. If anything is wrong or missing animals cannot be ordered!

Aktenzeichen des Projektes (Project number): Only G-AB/XY, A-AB/XY,T- AB/XY oder ZH-numbers. Keep contingent of animals and duration in mind.
Versuchsleiter/in (project leader):
(Verantwortliche/r Leiter/In gemäß TierSchG)
Project leader (responsible person to the regional council Karlsruhe!). Nobody else!
Betreuer (scientist)/Besteller (orderer) : Betreuer: scientist
Besteller: orderer, if not the scientist. Must be provided!
Telefon und Email für evtl. Rückfragen: Contact information. Must be provided!

Ordering mated animals/embryos:

Anzahl Verpaarungsdatum* E am P am Lieferdatum Ausgabedatum
1 2
  1. quantity of mated females
  2. Stage (E1-E21)
  3. Day when stage (see 2.) is reached
  4. Charles River: only Wednesday or Friday!
    Janvier: only Tuesday!
    Crl guarantees pregnancy > E14; if animal is not pregnant it can be complained
    Pregnant animals can only be transported until E18!
  5. Day when animals are picked up by the experimenter in the IBF

Day when animals are picked up by the experimenter in the IBF

Anzahl Verpaarungsdatum* E am P am Lieferdatum Ausgabedatum
1       2
  1. Quantity of females
  2. Age of pups (P6-P20)
    Transport of females with pups by commercial breeders at P8 at the earliest!
    If you need P1-7 you have to order pregnant females so that they can have their litter in the barrier!
  3. Day when age of pups (see 2.) is reached
  4. Charles River: only Wednesday or Friday!
    Janvier: only Tuesday and Thursday!
  5. Day when animals are picked up by the scientist in the IBF


Before beginning a new project you have to inform Ms. Serba, VMD or Ms. Becker, VMD in advance (at least 4 weeks prior), so that the necessary arrangements ca be made. This is especially true for projects in the IBF, so that our staff is informed in advance and the booking for the surgery theatre can be done.

Ordering of pigs

The ordering of pigs  must be done via the IBF. Please attach the respective form to an E-Mail ( with the coressponding form.

Pigs are delivered on Monday and Wednesday.The deadlines for an order are:

Starting 10.06.2022 pigs will only deliverd on mondays!

Delivery: Order:
Monday Thursday till 14 pm

Sheep are delivered according to capacities of the breeder.

Ordering of minipigs

Minipigs are ordered by the IBF at Ellegaard company, Denmark. If you have projects which require minipigs, please contact Ms. Serba, VMD or Ms. Becker in advance so that the necessary preparations can be done.

Latest Revision: 2023-03-03
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