Doktorandenkonvent der Universität Heidelberg
Im Neuenheimer Feld 370
69120 Heidelberg


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You are a doctoral candidate at Heidelberg University? Then we are happy to welcome you as a member of the Doctoral Convention! It is composed of all doctoral candidates accepted by one of Heidelberg University's faculties. The Doctoral Convention represents their interests towards the different committees within the university as well as in all external affairs.

On this page you find all information about what exactly the Doctoral Convention is doing and how you can get involved yourself to help improving the conditions during the doctoral phase.

If you are affected by the earthquake crisis in Syria and Turkey and need help, write us an email




Information Event against Sexual Harassment and Sexual Violence (May 3rd/4th)

The Student Council of Heidelberg University (Studierendenrat) is hosting a campaign against sexual harassment and violence consisting of two information events: on May 3rd from 4 to 8 pm in the auditorium in INF 205, and on May 4th in auditorium #1 INF 308. The events will cover a wide range of topics from legal conselling to the effects of critical masculinity and psychological aspects of sexual harassment or violence. Aditionally, the results of the university-wide poll will be presented for the first time. You can join for the whole time or just for the talks you are interested in, and there will be room for exchange over snacks and drinks.

You can find more info as well as the full program here:

Please note that the event will be in German.


Please do share this information with your fellow PhD students!




The Executive Committee of the Doctoral Convention


Call for Candidates: Executive Committee of the Doctoral Convention is Looking for New Candidates to be Elected (June 20-26)

Dear PhD Candidates,

The Doctoral Convention (DC) is looking for Candidates for the Election of the new Executive Committee (June 20-26)!

The Doctoral Convention is the primary representative body of Doctoral Candidates at Heidelberg University. Its Executive Committee constitutes the head of the organization and is elected for one year. In the general assembly, which is held once per year, every doctoral candidate is eligible to vote their respective representatives into the executive committee.

The members of the Executive Committee (ExCo) delegate representatives to other committees like the Directorate of the Graduate Academy and the Council for Graduate Studies.

The tasks include:
• Representing the interests of Doctoral Candidates in University Committees
• Managing finances of the Doctoral Convention
• Supporting and hosting events for Doctoral Candidates
• Proposing and voting on amendments to the Doctoral Regulations of each faculty • Networking with Doctoral Conventions of other universities

There are no fixed requirements for this position. As long as you are committed, you will be up to the task! After the election, there will be a transition period until October, during which the new and old ExCo will work together and we will give you everything you need to know as well as share our experiences.


How to vote:

The election will take place online in June - at the same time as the Senate, Faculty Councils, and StuRa elections. All you need is a valid Uni-ID! If you do not have one, you can apply for it via the Doctoral Students Office, without having to pay any university fee. We highly recommend that you get one - this way not only can you participate in the election, but also take advantage of the other benefits the University offers (e.g. uni-mail, library access, copy machines, cafeteria, etc.).

General Assembly:

On 05.06.2023 at 6pm the General Assembly of the DC will take place. We cordially invite all Doctoral Candidates to attend. Here the candidates for ExCo will introduce themselves. Furthermore our rules of procedure will have to be adapted. A detailed agenda will be uploaded on our Homepage in the next few days.

Contact us:

If you are interested in our work, if you want to run for the ExCo, if you have any questions, please send an email to . You are welcome to attend our weekly meetings on Mondays 6pm, online or in person.

We are looking forward to meeting you!
Your one and only Executive Committee of the Doctoral Convention


Call for bids: Course instructor for workshop on Job Opportunities in Pharma and Biotech for doctoral candidates

To whom it may concern,

on 13-02-2023, the Executive Committee of the Doctoral Convention (DC) has decided to offer a workshop related to future career perspectives in Pharma and Biotech industry for doctoral candidates from Heidelberg University. The workshop is planned for the summer semester 2023, aiming for May. We are currently looking for suitable instructors offering such a workshop.

Background information

The DC seeks to provide doctoral candidates in the natural and life sciences with reliable and realistic information about job opportunities outside of classical research positions. Planning future career steps while finalizing the PhD can be difficult for doctoral candidates because practical information about specific job descriptions, salaries and benefits is scarce. A workshop where this type of information is provided by an experienced trainer active in pharma or biotech will help doctoral students to orientate and select the different job opportunities fit for their skill set, expectations and ambition.

Necessary qualifications

  • Time scope of the workshop is 8 hours
  • Workshop should be offered for 20-25 participants
  • The instructor should have several years of working experience in the pharma or biotech industry
  • The target audience comprises doctoral candidates in the natural and life sciences and interested individuals from adjacent fields. The workshop instructor should therefore be experienced in delivering talks and workshops tailored to this target audience and/or hold a PhD in one of the mentioned areas of studies themselves
  • The workshop should be offered in English
  • The workshop will preferable be given on site, however a virtual workshop could be an option depending on the level of interaction offered

Decision process

The DC Executive Committee will make the final selection from the applications received and will also seek Graduate Academy’s advice in this decision.

Application process

Please send your applications to until 24.04.2023, email subject: ‘DC Job Opportunities workshop application’. We require an overview and short summary about the workshop topics and salary expectations, as well as a short CV in English language.

28.11.2022 Join our Christmas Cookie Baking Event, 7th of Dec, 17:30. Albert-Ueberle-Straße, 3-5. Don't forget RSVP!
29.09.2022 General Assembly on 18th of October, at 6pm. We cordially invite all Doctoral Candidates to attend. We will present the results of our work throughout 2021-2022 term, and the new Executive Committee will step in. The meeting is hybrid, you are welcome to join online on heiCONF (Passcode: ripeness celtic said clanking imprint), as well as offline (Im Neuenheimer Feld 370). Stay tuned!
01.08.2022 Boardgames and Pizza on Aug 4 at 6.30pm: more info here.
28.06.2022 Prize to Commemorate Student Killed in Shooting: Read the press release.
20.06.2022 PhD & Chill Event on June 29 at 6pm: more info here.
19.06.2022 ELECTIONS: Results here!
13.06.2022 ELECTIONS (Doctoral Convention Executive Committee) EXTENDED UNTIL FRIDAY MIDNIGHT: Vote now here!
07.06.2022 ELECTIONS (Senate and Faculty Councils): Vote now here!
06.06.2022 ELECTIONS (Doctoral Convention Executive Committee): Vote now here!
16.05.2022 ELECTIONS: The new deadline for applying is 22.05.2022 [Call for Candidates (en/de)].
18.04.2022 On Monday, 23rd May 2022 at 6pm, the General Assembly of the Doctoral Convention will take place. We cordially invite all Doctoral Candidates to attend. Anyone interested in joining the Executive Committee will have the chance to introduce themselves. You can apply until the 13th May [Call for Candidates (en/de)].
30.03.2022 On Monday, 4th April 2022 at 6 pm, the round-table discussion Future of Research in Challenging Times: an Inclusive and Value-Based Approach will take place. We cordially invite all doctoral researchers to attend. The event will take place at the Jazzhaus Heidelberg. You can find all information on our Events page.
01.03.2022 On Monday, 07th March 2022 at 6 pm, the Open Meeting: Help & Support will be held. We cordially invite all PhD students to attend. The meeting will be held via Zoom. For more information, please visit our Meetings page.
22.10.2021 On Monday, 15th November 2021 at 6pm, the General Assembly of the Doctoral Convention will take place. We cordially invite all Doctoral Candidates to attend. The Assembly will be held on Zoom. More info on our Meetings page.
22.10.2021 Members of the Executive Committee will join the "Getting Started with Your Doctorate" reception by the Graduate Academy on October 27th. Meet us there and ask us (almost) anything! More info on our Events page.
09.09.2021 The next Open Regular Meeting will be held on Wednesday,  29th Septmeber 2021 at 6:30pm, as a video conference on Zoom. All doctoral candidates are kindly invited to join! If you want to suggest any particular topic, write us an email beforehand!
07.09.2021 On the 12th, 14th, 19th and 21st of October at 5:45pm the Workshop Managing Quality Projects will take place. More info on our Event page.
19.07.2021 On the 23rd July 2021 at 5pm, the Summer Party of the Doctoral Convention and Modern Languages Faculty will take place! Find all the info on our Event page.
11.07.2021 The results of the ExCo Elections are out. You can find them here.
27.06.2021 The programme for the exhibition Art of Science is finally out! Check it out here.
25.06.2021 Due to some technical issues we decided to extend the election of the executive committee of the doctoral convention until the 07.07.21. If you weren´t able to vote online, please contact us now via You can apply for postal voting and we will check that you indeed couldn´t vote although you are entitled. We apologise for any inconvenience.
16.06.2021 If you have any problems accessing the online-voting system or that the desired election is not shown please contact us via We are going to take care, that you are able to vote.
03.06.2021 The list of the DC Executive Committee Candidates is out, you can find it here. The Elections will take place on June 14-22, more info here.
04.05.2021 On the 22nd June 2021 at 2pm, the Workshop How to Publish your Dissertation as a Book: Workshop for Doctoral Students in the Humanities, organized by the WG "Workshop and Seminars" will take place. More info on our Event page.
03.05.2021 On Monday, 31st March 2021 at 6pm, the General Assembly of the Doctoral Convention will take place. We cordially invite all Doctoral Candidates to attend. Anyone interested in joining the Executive Committee will have the chance to introduce themselves. Moreover, our Rules of Procedure will have to be adapted. You can apply until the 21st May [Call for Candidates (en/de)].
01.04.2021 The first Meeting of the "Doctoral Regulations" WG will be held on Thursday, 1st April 2021 at 1pm, as a video conference on heiCONF. All Doctoral Candidates interested are welcome to join! (code: driveway radish till disarm petty)
01.02.2021 The next Open Regular Meeting will be held on Monday, 1st March 2021 at 6pm, as a video conference on heiCONF. All doctoral candidates are kindly invited to join! If you want to suggest any particular topic, write us an email beforehand! The presentation will be uploaded here (see "Minutes").
09.11.2020 The General Assembly has been postponed to November 25, 2020 at 6 pm. It will be a video conference on HeiCONF. Please check our event page to find the link and access code. If you still need to register for the online election of the new Executive Committee, please write us an email as soon as possible!
19.10.2020 This year's General Assembly will be held as a video conference on November 11, 2020 at 6 pm. We are currently working on a concept for the implementation of a digital election of the execute committee. We will inform you in time. We are also looking for candidates for the new execute committee of the Doctoral Convention! If you are interested, contact us via e-mail up to and including October 28. [Call for Candidates (en/de)]
12.10.2020 In an open letter to the Executive Board of VBL, the Doctoral Conventions of the University of Mannheim call for a transparent and sustainable investment strategy for the company pension scheme for public sector employees, which also includes doctoral students who are employed at a university. We also signed the letter on behalf of the Doctoral Convention of Heidelberg University and support the demand for transparency and compliance with social and ecological standards in VBL investments.
08.06.2020 As announced in our newsletter, we will hold our next Open Regular Meeting on Wednesday, 17th June 2020, starting at 6 pm, as video conference on heiCONF. All doctoral candidates are cordially invited to join. If you want to address any particular topic, feel free to drop us an email beforehand!
08.04.2020 The Executive Committee will host a virtual Regulars' Table on Wednesday, 15 April 2020, at 7 pm. Check out the Events page on that day to connect into our virtual meeting room hosted by DFNConf. You just need a browser to join.
27.01.2020 Members of the Executive Committee will join the "Getting Started with Your Doctorate" reception by the Graduate Academy on 11 February. Meet us there and ask us (almost) anything! You will also have the opportunity to get acquainted with members of the Convention at the upcoming Regulars' Table (5 February) and the Open Regular Meeting (24 February).

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