Current ArrangementsMeasures of the university for protection against the coronavirus

18 January 2023

Covid protection measures at Heidelberg University

The university continues to call for mutual consideration and so recommends that masks still be worn in order to guarantee that the winter semester on campus will stay safe.

Similar to the last two semesters, activities in the 2022/2023 winter semester will, in principle, take place on campus. The university continues to supplement the in-person classes with online formats, hybrid courses, the digital provision of materials relevant to examinations, and other online support, in order to guarantee the continuing participation of all students.

The following arrangements at Heidelberg University particularly take account of the Coronavirus Ordinances of the State of Baden-Württemberg against the Spread of the SARS-CoV-2 Virus in their respective latest versions, as well as current local and transregional infection rates.

Coronavirus vaccination

The crucial key to a progressive return to customary university routines continues to be a achieving the maximum rate of vaccination on the part of all concerned. Staff can turn to the university medical service to be vaccinated. In addition, many family doctors offer appointments for vaccination against Covid 19. Time off may be granted to employees for vaccination appointments during working hours.


*Update* In the spirit of mutual consideration, the general recommendation to wear at least a surgical mask in the university applies to all present. A poster with this information is available for downloading and display in the areas of degree-related activities. The university continues to supply the staff with the necessary surgical masks free of charge.

Persons who have tested positive for Covid are obliged by law to at least wear a surgical mask for 5 days when not in their own home, and also in the open air when they are unable to keep the minimum distance. If they have pronounced Covid symptoms, however, the university recommends on principle that they avoid being on the university premises and attending on-campus classes and events, as far as possible. In this case, staff should use the procedure for reporting sick. However, there is no longer a general obligation to isolate. 

The occupational safety department is likewise available to supervisors and employees as their first point of contact if they have queries about using surgical masks or FFP2 masks and updating their risk assessments in this respect. It is generally recommended to limit the time spent wearing these masks to what is absolutely necessary and to take advantage of possible breaks to remove them.

Coronavirus testing

*Update* Until further notice, university staff continue to be offered one rapid Covid test per week, free of charge. The rapid antigen tests can be ordered via the central procurement offices by the respective institute/facility management. In addition, the public testing centres of the City of Heidelberg are still open

Further important information

The information given by the university’s occupational safety department on safe work under Covid conditions still applies. The implementation of the measures set out in the Covid hygiene protocol and Covid risk assessments need to be regularly checked, updated and, if necessary, adapted. The regular manual airing of rooms without technical ventilation for 5 minutes is still basically recommended. Ideally, this would be cross-ventilation, airing through two opposite windows. The occupational safety department is available for any questions.

Arrangements on telework

As of 1 September 2022 the Temporary Home Office option has been replaced by the possibility of agreements on telework.

The University Computing Centre can be helpful in setting up the IT infrastructure (IT Support: Tel. +49 6221 54-117). Every procedure will apply subject to the provisions of the respective Coronavirus Ordinances. Detailed information is available on the webpage of the Human Resources Division.

Central information service in the university administration

Besides the familiar communication channels, the university administration has set up a Corona Service Portal for researchers and staff. It replies to questions and concerns in the context of the corona challenges or refers them to the internal contact persons responsible.

Telephone availability on 06221 54 19191
Mon to Thurs      8am to 4pm
Friday                   8am to 3pm

University Library

The University Library and its branches are open on a regular basis.

All digital offerings of the University Library continue to be available as usual. All members of the university may order media from the University Library for postal delivery (the cost of postage being covered by the person placing the order). In addition, the library has enormously expanded its collection of e-books for students and teachers. Many publishing houses are supporting Heidelberg University during the coronavirus pandemic by activating additional or so far unlicensed content.

University Archive

The University Archive is open to the public.

Digital services

The University Computing Centre has compiled the currently available digital services on a website.

Business Trips

You can find information about entering Germany and travelling to other countries on the website of the Federal Ministry of Health. In addition, the latest information from the Federal Foreign Office must be respected.

Cases of suspicion and recommendations for behaviour

What should we do if a member of the university presents typical coronavirus symptoms, tests positive or had contact with an infected person?

With symptoms that could indicate an infection with SARS-CoV-2 we should obtain advice from our family doctor or the medical on-call service (tel. 116 117). Everyone is still strongly recommended not to go to a doctor’s office or emergency room without a prior arrangement. Since 16 November 2022, those who have tested positive for Covid 19 are no longer obliged to go into quarantine at home, as long as they continually wear a surgical or FFP2 mask for five days when in contact with other people. This also applies in the open air when it is not possible to observe the minimum distance. The obligation for the infected persons themselves to inform potentially close contact persons remains unchanged. The latter are recommended to reduce their personal contacts as far as possible for a period of five days. 

Initial assistance for an infection risk assessment and orientation regarding rules of behaviour is available from the information issued by the Federal Centre for Health Education (BZgA) and the Covid hotline +49 6221 522-1881 (Mon-Fri 8am-12 noon). Outside these times adults should ring the infection emergency room on +49 6221 56-8626. The emergency room of the Center for Pediatric and Adolescent Medice is responsible for questions concerning children and young people. It can be reached by calling +49 6221 56-4823.

When infections occur within the university, those affected can turn to a central team for advice and support.

Phone: 06221 54-19191
E-Mail: service.corona@uni-heidelberg.de 

What can every individual do?

All members of Heidelberg University are required to follow the hygiene rules as issued, for example, by the Federal Centre for Health Education for educational institutions. By way of precautionary health protection, please be careful to observe the rules for good hand hygiene and coughing and sneezing etiquette, and keep your distance to other people. Rooms must be aired appropriately.