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Current ArrangementsMeasures of the university for protection against the coronavirus

25 May 2022

Protection measures at Heidelberg University

*Update* The University is extending the current protection measures against the coronavirus until the end of the lecture period of the current summer semester on 2 August 2022.  

For all classes, examinations etc. and circulation areas around degree-related activities, the following applies:

  • Students are urgently recommended to wear an FFP2 mask or a medical mask
  • Wearing an FFP2 mask or surgical mask is mandatory for all other persons present, including teachers, if they cannot maintain the minimum distance inside the university buildings

Apart from degree-related activities, all those present in all areas of the university must wear a surgical mask or an FFP2 mask if they cannot maintain the minimum distance inside the buildings.

The arrangements for employees working from home apply up to and including 31 August 2022.

The following arrangements at Heidelberg University take account, in particular, of the Coronavirus Ordinances of the State of Baden-Württemberg against the spread of SARS-CoV-2 in their respective latest versions.

Heidelberg University is therefore continuing to hold its classes/lectures on campus, backing them up with online formats, hybrid classes, and the digital provision of examination-relevant materials and the like, in order to ensure the participation of all students.

Student Affairs and Teaching

Like the 2021/2022 winter semester, the 2022 summer semester generally takes place on campus.

As of 3 April 2022 the 3G rule no longer applies in any area of the university, including degree-related activities. Hence there is further checking of certificates..

However, since 3 April 2022, wearing a surgical mask or FFP2 mask has continued to be a general requirement on all university premises if it is not possible to keep a minimum distance of 1.5 metres. To students alone, this rule applies only in the form of an urgent recommendation.

3G rule for university premises

As of 23 March 2022 it is no longer generally necessary to present a valid 3G certificate to enter the university grounds. The general 3G rule has likewise been lifted for employees at their workplaces.

However, as long as verification of vaccination, recovery and test certificates is required in a certain area, this will take place digitally, as far as possible, in all areas of degree-related activity, using the CovPassCheck-App on university service devices, or by visual inspection. In all other areas, only digital checking is possible, as well as the additional presentation of an official ID document.
 

Coronavirus vaccination

The crucial key to a progressive return to customary university routines continues to be a achieving the maximum rate of vaccination on the part of all concerned.

Furthermore, doctor's offices are an important address for the anti-Covid vaccination, many general practitioners are offering booster immunisation. In addition, there are regular decentralised services provided by mobile vaccination teams in Heidelberg and environs.

Arrangements For Lectures/Classes And Events

The most important rules for on-campus classes and events at the university, particularly regarding the mask mandate, have been put together showing their respective validity, in simplified overviews with subsequent explanations.

3G rule

The 3G rule no longer applies at the university. Consequently, the checking of certificates in buildings or lectures/events is no longer necessary and also no longer admissible on grounds of data protection.

Distance

It is possible to abstain from observing the minimum distance at university events if this is necessary for service operations or for conducting the event, as long as a mask is worn the whole time. Separate arrangements have applied to degree-related events since 3 April 2022.

Mandatory Mask

Since 3 April 2022, wearing a surgical mask or FFP2 mask has continued to be a general requirement on all university premises if it is not possible to keep a minimum distance of 1.5 meters. To students alone, this rule applies only in the form of an urgent recommendation. The university will continue to make the necessary masks available to employees free of charge.

*Update* This arrangement apply up to and including 2 August 2022 and thus until the end of the lecture period of the summer semester 2022.

The occupational safety department is likewise available to supervisors and employees as their first point of contact if they have queries about using FFP2 masks and updating their risk assessments in this respect. It is generally recommended to limit the time spent wearing these masks to what is absolutely necessary and to take advantage of possible breaks to remove them.

Further General Arrangements

The university’s guide to occupational safety continues to apply to on-campus activities; it includes coronavirus hygiene rules and an aid to action on the topic of COVID-19. Consequently, it remains unchanged that the necessary measures for the respective venues and rooms are based on the risk assessments of the facilities. The latter must be regularly checked, updated and supplemented. In rooms without automatic ventilation, it is still generally recommended to open windows every 15 minutes for five minutes, ideally with additional cross ventilation. The department of occupational safety is available for any queries.

Those responsible for holding the respective on-campus classes or events ensure that the valid protective measures contained in the guide are observed.

Coronavirus testing

With the lifting of the 3G rule for degree-related activities, the university closed its test centres on 2 April 2022. However, the public test centres of the City of Heidelberg continue to be available for issuing quality test certificates. University staff who work on campus for at least one day a week during which  

  • they are in frequent contact with the public and/or with students, or 
  • whose work situation does not allow the regular maintaining of the minimum distance 

are still offered one coronavirus rapid test per week. The rapid antigen tests may be requested via the central procurement offices by the respective heads of institutes/facilities.

*Update* This arrangement applies up to and including 2 August 2022. 

It continues to be inadmissible for institutes and facilities, along with organisers of university and non-university events, to issue their own test certificates in order to meet the 3G obligation.

Data Collection

Collection of contact details

Heidelberg University is no longer collecting contact details; all data collected must be deleted by those responsible in conformity with data protection. 

Recording the 3G status of university employees ended on 20 March 2022. The overview of employee 3G checks conducted by the respective executive staff must therefore by destroyed as soon as possible in conformity with data protection.

Further important information

Arrangements for work in a home office

Regardless of the changes to the Infection Protection Act, Heidelberg University will continue to offer its employees the option of working from home until and including 31 August 2022. Nonetheless, the university remains unchanged in full on-campus operation in research and teaching, and this will continue.

All work from home is subject to the precondition that activities in research and teaching continue to be guaranteed on campus, and that the administration, all services and the usual communication is available. Work areas calling for a direct contact to advice-seekers, and hence requiring physical presence, are generally excluded from the option of a home office. Work from home is, however, basically possible when assignment packages can be formed that do not necessarily have to be dealt with at the university workplace. The responsible executive staff will then decide independently, in consultation with the employees concerned, on the possibility and organisation of a home office, and will document this in an appropriate way.

Temporary home office work can therefore at present only be agreed up to 31 August 2022 at the latest and can be revoked at any time. After that, it will be possible to agree on doing telework based on new regulations. Further information is coming soon. The University Computing Centre can be helpful in setting up the IT infrastructure (IT Support: Tel. +49 6221 54-117). Every procedure will apply subject to the provisions of the respective Coronavirus Ordinances. Detailed information is available on the webpage of the Human Resources Division.

Central information service in the university administration

Besides the familiar communication channels, the university administration has set up a Corona Service Portal for researchers and staff. It replies to questions and concerns in the context of the corona challenges or refers them to the internal contact persons responsible.

Telephone availability on 06221 54 19191
Mon to Thurs      8am to 4pm
Friday                   8am to 3pm
service.corona@uni-heidelberg.de

Research activities

Here the general legal conditions apply around the issues of occupational safety and hygiene, as well as access and attendance arrangements.

University Library

The University Library and its branches are generally open on a regular basis. Using university libraries is oriented to the above conditions of the latest Coronavirus Ordinance and the local situation. Please consult the websites of the respective libraries for future special arrangements.

All digital offerings of the University Library continue to be available as usual. All members of the university may order media from the University Library for postal delivery (the cost of postage being covered by the person placing the order). In addition, the library has enormously expanded its collection of e-books for students and teachers. Many publishing houses are supporting Heidelberg University during the coronavirus pandemic by activating additional or so far unlicensed content.

University Archive

The University Archive is open to the public. The 3G obligation no longer applies.

Digital services

The University Computing Centre has compiled the currently available digital services on a website and more are to be added as fast as possible.

Business Trips

Business trips within Germany are possible. Please check, however, whether they can be postponed or replaced by digital formats and events. The institutes/facilities decide themselves whether to approve a business trip. Legal provisions at the local level and during the trip must be observed. If university events – of whatever kind – are held outside the campus, they are subject to the hygiene and distancing rules of the current Coronavirus Ordinance of the State of Baden-Württemberg, unless there are stricter requirements at the local level, in which case the latter will apply.

Business trips to European countries and other international destinations are usually only possible on condition that the Federal Foreign Office has not announced a travel warning. In that case the above-mentioned rules for trips in Germany will apply in the same way. This applies to students, doctoral candidates, employees and researchers, as well as visiting scholars.

Returning from abroad

Entering or returning to Germany is subject to the Ordinance of the Ministry of Social Affairs on quarantine regulations (Corona Ordinance EQ) in the applicable version.

The supervisors of employees who have to self-isolate at home under the Ordinance will notify the Human Resources Division about the quarantine ordered by the public authority and likewise when the employees return to work.

Cases of suspicion and recommendations for behaviour

What should we do if a member of the university presents typical coronavirus symptoms, tests positive or is classified as a close contact person?

The university has drawn up recommendations for action by administrative employees, supervisors and executive staff, students and lecturers. In the event of an infection within the university, a central team is also available to advise and support those affected.

Contact: 
Phone: 06221 54-19191
E-Mail: service.corona@uni-heidelberg.de 

The Federal Centre for Health Education (BZgA) also offers assistance with estimating the risk of infection and giving orientation regarding possible additional rules of behaviour. Questions around the topics of quarantine and isolation are answered by the relevant FAQs of the State of Baden-Württemberg. Since early November 2021, it has been generally up to the infected persons themselves to inform potentially close contact persons. Moreover, since 2 May 2022, there has only been a recommendation that, if possible, close contact persons reduce their personal contacts for a while. In other words, it is no longer legally required to go into isolation. Still everyone is urgently recommended not to go to a doctor’s office or emergency room without a prior arrangement. By dialling 06221 522-1881 people can obtain answers and advice on issues like symptoms and incubation time, or on how to protect themselves from infection. The telephone hotline is available on weekdays from 7.30am to 6pm and on the weekend from 10am to 2pm. Outside these times adults should ring the new infection emergency room on 06221 56-8626. The emergency room of the Pediatric and Adolescent Medicine is responsible for questions concerning children and young people. It can be reached by calling 06221 56-4823.

What can every individual do?

All members of Heidelberg University are required to follow the hygiene rules as issued, for example, by the Federal Centre for Health Education for educational institutions. By way of precautionary health protection, please be careful to observe the rules for good hand hygiene and coughing and sneezing etiquette, and keep your distance to other people. Rooms must be aired appropriately. Follow the guidelines for social distancing adopted by the Federal and State Governments.