General Information about Doctoral Studies in the Faculty of Philosophy

At the beginning of your doctoral studies
Enrollment at the university
Application to defend the doctoral dissertation
Evaluators
Display period
Oral defense (Disputation)
Awarding of results
Provisional confirmation of the successful completion of doctoral studies
Publication
Download-Center

 

The Faculty of Philosophy of Heidelberg University awards the academic degree of “Doktor/Doktorin der Philosophie” (Dr. phil. - Doctor of Philosophy) for academic achievements in the subjects offered in the faculty’s institutes and associated disciplines. The conferral of a doctorate is proof of the candidate’s aptitude for independent academic work and is based on the submission of an academic treatise (dissertation) in the doctoral subject, and an oral examination (defense) in the same subject.


The Faculty of Philosophy offers the following subjects.


Potential doctoral students must first find a supervisor (a professor or associate professor – “Privatdozent”) in the faculty and agree with the supervisor on a dissertation topic. Then the applicant and the supervisor complete the doctoral agreement together and the applicant registers in the University’s central online portal heiDOCS. After registering in the portal, the applicant must apply to the Faculty of Philosophy (via the Dean’s Office = Promotionsbüro) for admission as a doctoral student (Annahme als Doktorand/in). Please find more detailed information about this procedure below.


The Dean’s Office (Promotionsbüro)
is the point of contact within the faculty for doctoral students. The Dean’s Office is located at Voßstraße 2, Gebäude 4370, 69115 Heidelberg and is open from Monday to Friday from 10 am to 12 pm.


In the Dean’s Office, Ms. Sabine Seeberg (Tel: 54 2329, sabine.seeberg@uni-heidelberg.de ) is responsible for the disciplines of the ZEGK and the Philosophy Department.


Ms. Renate Joschko (Tel: 54 2325, renate.joschko@uni-heidelberg.de ) is responsible for the disciplines of the ZAW, the ZO, the SSKVO, the SAI and the Classical Languages and Literature.


The doctoral committee
is responsible for making decisions pertaining to doctoral studies in the faculty. The committee meets at least once every semester and as needed. The members of the doctoral committee are

 

Chair: Dean Prof. Dr. Stephan Westphalen (deputy: Prof. Dr. Stefan Maul)
Prof. Dr. Ute Hüsken (substitute: Prof. Dr. Edgar Wolfrum)
Prof. Dr. Gotelind Müller-Saini (substitute: Prof. Dr. Hans Harder)
Prof. Dr. Cord Arendes (substitute: Prof. Dr. Inken Prohl)
Prof. Dr. Manfred Berg (substitute: Prof. Dr. Joseph Maran)

 

 

 

 

 


Heidelberg University has appointed two ombudspersons to support doctoral students and supervisors. They act as confidential and impartial advisors and mediators to whom doctoral students and their supervisors can turn in cases of conflict surrounding their doctoral projects. Further information is available here:
https://www.graduateacademy.uni-heidelberg.de/servicestelle/ombudsperson_en.html


The Faculty of Philosophy complies with the guidelines of good scientific practice:
https://www.uni-heidelberg.de/university/profile/academic_practice/index.html


You will find general information about doctoral studies for international applicants in the Graduate Academy Information Brochure
https://www.graduateacademy.uni-heidelberg.de/md/gradakad/downloads/information_brochure_for_international_doctoral_candidates_2017.pdf


I
nformation about doctoral studies within the framework of the Heidelberg Graduate School for the Humanities and Social Sciences (HGGS) is available here: https://www.hggs.uni-heidelberg.de/index-eng.html


The homepage of the interdisciplinary doctoral research group "Art, Culture and Markets. History of European Culture from the 18th Century to the Present" of the Center for European History and Cultural Studies (ZEGK) is here:
https://www.uni-heidelberg.de/fakultaeten/philosophie/zegk/Promotionskolleg.html

 

Formal steps to be completed during your doctoral studies



At the beginning of your doctoral studies


Admission to the Faculty of Philosophy as a doctoral student:


As mentioned above, potential doctoral students must first find a supervisor (a professor or associate professor – “Privatdozent”) in the faculty and agree with the supervisor on a dissertation topic. Then the applicant and the supervisor must complete the doctoral agreement together (see download center) and the applicant must register in the University’s central online portal
heiDOCS. After registering in the portal, the applicant must apply to the Faculty of Philosophy for admission as a doctoral student (Annahme als Doktorand/in). The following documents constitute an application for admission and must be submitted to the Dean’s Office (Promotionsbüro) of the faculty:
 

a)   the secondary school certificate (high school diploma, baccalaureat, lise diplomasi, GCE etc) and transcript and all previous university certificates or diplomas (bachelor, master etc.) and academic transcripts demonstrating that the applicant fulfils the admission requirements as defined in § 4 of the doctoral regulations (see download center);

b)  specification of the intended topic of the dissertation and a brief research proposal;

c)  the doctoral agreement (see download center), filled out and signed by the applicant and the supervisor ;

d)  a curriculum vitae outlining the applicant’s personal and academic background;

e)  a declaration regarding any previous or current attempts to obtain a doctorate (see download center);

f)  a copy of the applicant’s passport;

g) the questionnaire (see download center).
 

With regard to your preceding university degree:

  • If the overall mark received for the preceding degree is lower than “good”, admission to the doctoral programme can be granted if two professors or associate professors (Privatdozenten) belonging to the faculty submit supporting statements that testify to the candidate’s academic aptitude.
  • If the doctoral subject was not the major subject of the applicant’s preceding degree, the candidate must prove his or her knowledge of the doctoral subject to the doctoral committee in a colloquium. In addition, publications and other written work by the candidate can be taken into account.
  • If the doctoral subject was neither a major nor a minor subject of the applicant’s preceding degree, the candidate must demonstrate his or her knowledge of the doctoral subject to the doctoral committee by submitting publications or other similar written work and by taking a colloquium.

The colloquium is an oral exam that lasts approximately one hour. It is conducted by two examiners who are professors or associate professors (Privatdozenten) in the Faculty of Philosophy and who have been appointed by the doctoral committee. In the colloquium, the applicant must demonstrate that he or she has the same level of knowledge in the doctoral subject as would be required to pass a Master's degree examination in accordance with the applicable examination rules and regulations of Heidelberg University. The candidate must pass the colloquium with an overall mark of “good”.

 

Enrollment at the university


After being admitted to the faculty by the doctoral committee, doctoral students must enroll at the university. For more detailed information about enrolling at the university, please contact the
Graduate Academy.

 

At the end of your doctoral studies



Application to defend the doctoral dissertation:

In order to begin the procedure for defending your thesis, you must submit your completed dissertation to the faculty with the application to defend.  

The following documents must be submitted:

a) three hard copies of the dissertation and a digital copy in a common file format;

b) an affidavit pursuant to Appendix 2 to these doctoral regulations, which generally is to be submitted in writing (see download center);

c) a signed copy of the affidavit instructions provided by the university on the meaning of the affidavit and the potential legal ramifications in case of false or incomplete statements (see download center);

d) a curriculum vitae;

e) where applicable, evidence of compliance with the language requirements as set down by the examination rules and regulations of Heidelberg University for the corresponding Bachelor's, Master's, Magister, Diplom or teaching degree programme in the respective valid version (see download center);

f) a statement by the doctoral student indicating whether he or she has previously used the dissertation or an amended version thereof as part of an examination, or submitted it to another faculty as a dissertation;

g) a declaration of consent stating that the dissertation may be checked for compliance with general academic standards using electronic data processing applications (see download center).

h) the questionnaire (see download center)

Please Note:

The front page of the dissertation must be formatted as follows:

  • Title „xy“, Inauguraldissertation zur Erlangung der Doktorwürde der Philosophischen Fakultät der Universität Heidelberg, vorgelegt von: N.N., Erstgutachter: N.N., Zweitgutachter: N.N., Date: dd.mm.yyyy. (English: Title “xy”, Inaugural dissertation for attaining a doctorate from the Faculty of Philosophy of Heidelberg University. Submitted by: N.N., first evaluator: N.N., second evaluator: N.N., Date: dd.mm.yyyy )
  • You are not permitted to use the seal of Heidelberg University on the front page of your dissertation.
     


Evaluators

Once the dissertation has been submitted, the doctoral committee will appoint at least two evaluators, one of whom is the supervisor. As a rule, both evaluators must be professors or associate professors (Privatdozenten) belonging to the Faculty of Philosophy. Should the doctoral student wish to have an external evaluator, he or she must submit a written request to the doctoral committee.

Please Note:

  • A second evaluator from outside Heidelberg University can be approved on a case to case basis if the following two conditions are fulfilled: a) the second evaluator has completed a “Habilitation” or an equivalent if he or she comes from an academic system without “Habilitation” and b) his or her home institution has the right to offer doctoral studies and award doctoral degrees.
  • A second evaluator from another faculty at Heidelberg University can be approved if he or she works in a related research field.

Written evaluations should be submitted to the doctoral committee no later than three months after the appointment of the evaluators.

The candidate can withdraw his or her application to defend the thesis only up until the first evaluation has been submitted to the faculty. The withdrawal must be submitted in writing to the doctoral committee.

 
 

Display period

After the doctoral committee receives the evaluations, the dissertation and the evaluations are available in the Dean’s Office to the professors and associate professors (Privatdozenten) of the faculty for inspection.

Please Note:

  • The display period cannot take place in August.
  • In exceptional cases the display period can be reduced to 2 weeks upon request if good reason is given.

 

Oral defense (Disputation)

The candidate will be informed when the display period is over. The doctoral committee will then appoint an examination committee, which is made up of the two evaluators and one further professor or associate professor (Privatdozent) who will act as chair of the committee.

Please Note:

  • The candidate and the evaluators should suggest a chair.
  • The candidate, the evaluators and the chair should come to an agreement about the date and location of the oral defense and communicate this information to the Dean’s Office far enough ahead of time so that the documents necessary for the examination can be prepared and sent to the chair.

The oral defense lasts about 75 minutes. It consists of the candidate’s presentation of the dissertation (no longer than 15 minutes) and a question and answer session (60 minutes). The topics of the oral defense are taken from the research fields of the dissertation and the broader doctoral subject.

 

 

Awarding of results

The candidate’s performance in the dissertation and disputation can be marked summa cum laude (outstanding) (0), magna cum laude (very good) (1), cum laude (good) (2), or rite (adequate) (3). Half marks cannot be awarded.

The evaluators must unanimously propose a mark for the dissertation to the doctoral committee. If the evaluators cannot agree upon this mark, a third evaluation will be necessary. The mark for the oral defense is awarded by the examination committee. The overall mark for the doctorate is the average of the marks of the dissertation and the oral defense. If this result is halfway between two grades, the mark of the dissertation is decisive.


 

Provisional confirmation of the successful completion of doctoral studies

A few days after the oral defense, the candidate will receive a provisional confirmation of the successful completion of his or her doctoral studies, indicating the mark of the dissertation, the mark of the oral defense and the overall mark.

Please Note:

  • The doctoral studies are deemed to have been completed on the date of the oral defense.
  • The right to use the title of "Doktor " is acquired only upon receipt of the official doctoral certificate after the publication of the dissertation. The use of titles such as “Dr. des.” previous to the publication of the dissertation is not permitted.
  • The dissertation must be published no later than two years after completion of the doctoral studies. The chair of the doctoral committee can grant extensions of up to 12 months.

Please do not forget to submit your request for an extension if necessary, including a report on the status and progress of your preparations for publication.


 

Publication

When you receive the provisional confirmation of your doctoral degree, you will also receive copies of the evaluations and the imprimatur forms. When your dissertation is ready for publication, you must send the imprimatur forms to your evaluators, who will fill out the forms and submit them to the Dean’s Office. This indicates to the publisher or the university library that the evaluators agree to the publication of the amended version of your dissertation.

Please mention in the print version (in the preface, the acknowledgements and the foreword) that the publication was submitted to Heidelberg University as a doctoral dissertation.

You may change the title according to prior agreement with the evaluators. In this case, please mention that the publication was submitted to Heidelberg University as a doctoral dissertation with the title “xy”.


 

Accepted methods of publication

Dissertations can be published:
1.  by a publishing company as part of a publication series or as a self-contained monograph, if proof of a minimum print-run of 100 copies is provided. In this case, 3 copies must be submitted to the university library. Fewer copies may be accepted if the publisher offers a print-on-demand process to fulfil additional orders. It is the responsibility of the doctoral candidate to provide evidence of this.
2. in an academic journal published in print or electronic format. In this case, 3 copies of the thesis submitted as part of the doctoral degree procedure must be provided to the university library.

3. by digital open access publication in the university repository operated by the university library. Additionally, 1 printed copy containing the same text must be submitted to the university library. Any other electronic publication formats must be agreed upon with the university library. The doctoral committee reserves the right to decide which series, publishing houses, academic journals or compilations are suitable for publication.


Please Note:

  • If you want to publish parts of your doctoral research before the submission of your dissertation or before publication of the dissertation, you must first obtain the consent of your supervisor. 
  • If you want to publish your dissertation in an academic journal, the dissertation must be published there in its entirety.


Download-Center


- Doctoral Regulations of Heidelberg University (non-binding convenience translation)
- Doctoral Regulations of Heidelberg University (official version in German)

 

Forms for appplying for admission to the faculty as a doctoral candidate:

- Application form for international applicants

- Doctoral agreement (English)

- Declaration of any previous or current attempts to obtain a doctorate (German)

- Questionnaire (German)

 

Forms for applying to defend the dissertation:

- Application for the oral defense (German)

- Affidavit pursuant to Appendix 2 (German)

- Affidavit instructions (German)

- Statement confirming that the cadidate acknowledges the doctoral regulations (German)

- Document confirming that the candidate has been advised by the "Fachstudienberater" (German)

- Questionnaire (German)

 

Forms for publishing the dissertation:

- Guidelines (German)

- Imprimatur

 

 

 

 

 

 

 

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Letzte Änderung: 2019-07-10
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