Guidance on Submitting an Online Application for a Higher Academic Semester

We’re delighted that you’re interested in studying at Heidelberg University. The following will provide help and guidance as you complete your online application for a higher academic semester.

In order to apply to Heidelberg University, you must follow the formal procedure of submitting an online application. There are three different application portals - one for applicants to the first academic semester, one for those transferring from another university, and one for those transferring from another subject.

Please supply a paid and addressed envelope for us to send you a letter of admission or rejection. This helps save considerable administrative effort involved in preparing each individual reply for postage. Return envelopes which are supplied incorrectly will be destroyed.

Carefully respond to each question in the application form while bearing the following guidance in mind. If you’re unsure of anything, take a look at the advice offered in the Service Portal. Make sure to resolve any issues or uncertainties well in advance of the application deadline.

Address field

Provide an address where we’ll be able to reach you during the period in which course places are allocated. If your address should change, even if temporarily, ensure that any messages from the University can reach you as quickly as possible. In the interests of progressing the application procedure we tend to set short deadlines. It is absolutely crucial that you provide an email address. This is because any invitations to selection tests or interviews will be sent via email. Such invitations will be sent approximately five days before the date of the test or interview. We would therefore recommend checking the webpage titled “Information on Online Application” where you’ll find information on dates for selection tests and interviews.

Applications

Please note that where multiple applications are received, the final three applications to have arrived with the University will be considered as part of the selection procedure (§ 3, para. 3, Act governing the allocation of places at institutes of higher education [Hochschulvergabeverordnung - HVVO]) Exceptions to this are made only for subjects for which admission is managed via the centralised “hochschulstart” system.

Applying as a Transfer Student or after an Interruption to your Studies

You may apply for continuation of your studies in the same subject and in the semester subsequent to that in which you are currently enrolled. You must therefore provide a current certificate of enrolment illustrating the subject and semester of study, as well as an overview of your course of study so far. The certificate of enrolment must correspond with the subject for which you are submitting an application. If you do not supply a certificate of enrolment, your application will be rejected.

Please also note that degree programmes for subjects including medicine, pharmacy, psychology and dentistry are structured according to academic years and so follow the so-called “Studienjahrregelung”. Applicants looking to take up a programme in an odd numbered semester (e.g. third, fifth etc.) can apply to begin their studies in the winter semester only. Applicants looking to take up a programme in an even numbered semester (e.g. second, fourth etc.) can apply to begin their studies in the summer semester only.

If you are applying for medicine, please note that Heidelberg University has two locations for study - Heidelberg and Mannheim. Applicants admitted to study medicine (Mannheim faculty) will complete their entire course of study in Mannheim. If you are applying for your first clinical semester in the winter semester, please supply a copy of your results from the first state examination or preliminary examination by 25th September.  To do so, please use the form “Submission of Supplementary Application Documents”.
It is not possible for applicants to begin their first clinical semester in the summer semester.
You will also be considered a transfer student if, for example, you have studied at Semmelweis University in Budapest, Hungary and wish to transfer to Heidelberg University. In such cases, please submit an application as a transfer student.

Students of psychology (studying at Bachelor’s level) who are looking to transfer to Heidelberg University and who have attended their current university in the capacity of an auditor only, must provide a certificate of equivalence issued by the Institute of Psychology at Heidelberg University as part of their application. This should be three pages in length and must be submitted by 15th February and 15th August respectively. Your application will be considered in the admissions process on the basis of the number of credits listed on the certificate of equivalence.
If you are applying for the fifth, or a higher academic semester in pharmacy you must provide evidence of completion of the first state examination.

You will find further information on submitting an application for special consideration for a change of institution on the relevant information sheet. If you live within the University’s catchment area, are looking to transfer to Heidelberg University, and would like to submit an application for special consideration for a change of institution, you will find further information in our information sheet. The required proof of residence can be downloaded.

The immediate catchment area of Heidelberg University for medicine studied in Heidelberg, for pharmacy, and for dentistry includes the town districts of Heidelberg and Mannheim, as well as the Rhine-Neckar region. The wider catchment area for these subjects extends to the town districts of Heilbronn and Karlsruhe, as well as the administrative districts of Bergstraße, Heilbronn, Hohenlohe, Karlsruhe, Main-Tauber-Kreis, Neckar-Odenwald-Kreis, Rastatt and Schwäbisch-Hall.

The immediate catchment area of Heidelberg University for medicine studied in Mannheim includes the town districts of Heidelberg and Mannheim, as well as the Rhine-Neckar region. The wider catchment area for medicine studied in Mannheim extends to the following towns and administrative districts: Bergstraße, Frankenthal, Karlsruhe (town and administrative district), Rastatt and the Rhine-Palatinate region.

Transfer student

If you are applying as a transfer student at Heidelberg University, you can submit the certificate of transferable credits (Anrechnungsbescheid) issued by the responsible examinations office up to one month after the application deadline. Unfortunately, certificates of transferable credits arriving after this date cannot be considered. To submit your certificate, please use the form “Submission of Supplementary Application Documents”.
Anyone applying to the degree programme in medicine with a partial admission, e.g. admission to the pre-clinical part of the programme only, is regarded as a transfer student.
If you have studied at Semmelweis University in Budapest, Hungary and wish to transfer to Heidelberg University, please submit an application as a transfer student.

Transfer students may only submit a main application. Subsidiary applications cannot be made.

Data protection

Information on data processing and data protection can be found on this information sheet:

University Entrance Qualification (Hochschulzugangsberechtigung - HZB)

Please ensure that the copy of your university entrance qualification (HZB) clearly indicates the nature of your qualification (e.g. general higher education entrance qualification), the date of conferment, the average grade achieved, as well as your name and date of birth. Incomplete copies (e.g. only one page of the certificate) or copies of school certificates cannot be accepted. Please do not submit original documents. Following completion of the application procedure, any submitted documents will be held by the University. Documents cannot be returned. You will require an additional copy of your university entrance qualification at the point of enrolment. Application documents cannot be accessed following submission.

Should certification of your university entrance qualification be unavailable before the end of the application period, German applicants may submit a provisional certificate in support of their application. The provisional certificate must be based on examinations which have already been taken in order to attain the university entrance qualification, and must include a provisional grade. It must be produced by a body authorised to assign grades or distribute certificates (generally the Regional Council State Examination Office - “Regierungspräsidium Zeugnisanerkennungsstelle”). If admission to the University is offered on the basis of a provisional certificate, this will be conditional on provision of the final university entrance qualification at the point of enrolment at the latest. If the final university entrance qualification cannot be supplied by this time, the offer of admission will be revoked.