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Congress and Conference ManagementConsulting and Project Management

The Congress and Conference Management (UniKT) offers consulting and services for all relevant project phases, from the design of the event to its close. In this regard, administrative requirements and compliance issues are becoming increasingly important. This applies to the areas of procurement, tax, data protection, budgetary law, etc. UniKT has an infrastructure tailored to this which is constantly being modified to adhere to new requirements.

UniKT Service Grafik

Design / legal framework

  • Clarification of all legal issues and administrative requirements (both at the beginning and during the course of the project)
  • Consulting for all organisational issues
  • Clarification of event specifics (goal, time frame, target groups, room requirements, etc.)
  • Estimation of costs to set price of attendance

Research

  • Researching suitable premises for the event
  • Researching suitable hotels
  • Research on the social program
  • Obtaining quotes from external service providers (catering, equipment, logistics, etc.)
  • Detailed calculation

Organisation

  • Creating an event website with registration function
  • Attendee administration
  • Abstract administration via online tool (submit and evaluate abstracts online)
  • Detail planning (e.g. conference documents, food and drink)
  • Contracts with sponsors

Realisation

  • On-site conference office consulting
  • Coordination and control of provider goods and services
  • Consulting for social programme and poster or industry display

Evaluation / Closing

  • Invoicing and check of attendee fees
  • Payment of external service providers
  • Booking overview
  • Creation of financial overview
     

Contact us to schedule an informational meeting:
unikt-kongresse@zuv.uni-heidelberg.de