DEUTSCHLANDSTIPENDIUMFAQ - Application process

What are the selection criteria?
In addition to academic accomplishments, the main award criteria include long-term volunteer activities, special personal or family circumstances, completed professional training, voluntary internships, and special achievements, awards and prizes. The scholarship selection committee chooses the recipients (also see bylaws (Ger)).

How do I furnish proof of my accomplishments?
Students in the first two Semesters:
Usually you provide your final grade. Please submit a copy of your record of your university entrance qualification. If a university degree is available or will be issued soon, please submit a copy of the university diploma or a copy of a temporary certificate of the final grade until the end of the application period and a copy of the university diploma until the respective deadline. The certificate of the recently completed university degree would be decisive, which would make the submission of the university entrance qualification invalid.
Students from the third Semester or higher:
Usually you provide your overall grade average or number of points. Please submit your performance records or transcripts with current date. If you have any questions, please contact the relevant transcript office. For information about the end of the application period as well as the deadline for submitting missing documents, please go to our website.

Exceptions

  1. Students of the human medicine
    Pre-clinical stage
    Qualified overall certificate including percentile ranks (Heidelberg faculty) or semester ranking (Mannheim faculty)

    Transition from pre-clinical to clinical stage

    Qualified overall certificate including percentile ranks (Heidelberg faculty) or semester ranking (Mannheim faculty) and the copy of certificate of Part One of the National Medical Licensing Exam (including results)

    Clinical stage
    Copy of certificate of Part One of the National Medical Licensing Exam (including results) and overall certificate of clinical accomplishments
     
  2. Students of dentistry
    Pre-clinical stage
    Qualified overall certificate including percentile rankings and, as of the 3rd  semester, the copy of certificate of preliminary examination in the natural sciences and additionally from the 5th semester, performance records for the Technical Propaedeutics Course and Phantom Course I of Dental Prosthetics

    Transition from pre-clinical to clinical stage
    Qualified overall certificate including percentile rankings, the copy of certificate of preliminary examination in the natural sciences, performance records for the Technical Propaedeutics Course and Phantom Course I of Dental Prosthetics as well as the copy of certificate of preliminary examination in dentistry

    Clinical stage
    Copies of the certificate of preliminary examination in dentistry  and the preliminary examination in the natural sciences as well as certificates of clinical accomplishments
     
  3. Law students
    Specify average number of points

Do foreign certificates require anything additional?
To apply for the Germany Scholarship, you need a copy of the foreign university entrance qualification/ bachelor certificate (including final grade) and a certified translation (except for certificates in English) in English or German. The translation is usually prepared by a sworn specialist translator. Additionaly a convertion in the equivalent grade in German must be submitted. If it is not available, we will request an internal convertion. Please note that the university entrance qualification/ bachelor certificate is required only for applicants in the first two subject-related semesters. The winter semester for which you are appyling serves as the basis for the number of subject-related semesters. Use the number of semesters you will have completed in winter semester to make that determination.

Please contact the relevant examination office regarding recognition of coursework completed abroad and conversion of grades.

What average grade do I need to have to apply for the Germany Scholarship?
In addition to academic performance, other criteria are important in the selection process, such as special volunteer commitments, internships, awards, professional training and personal circumstances. The overall impression the applicant makes is also taken into consideration in the final selection. The number of new recipients also depends on the funds available and the number recipients that are further supported as well as the number of applicants in a given subject area. Unfortunately, we cannot specify a minimum grade required for the application.

What does the letter of motivation need to include and can a written version be submitted in addition to the online application form?
Form 8 of the online application (only available in German) needs to include the reasons for applying for the Germany Scholarship. The statement should describe why the current accomplishments substantiate a high degree of future success during the future university and professional career in light of the personal background. The statement may not exceed 2,500 characters (including blank spaces). Any written statement submitted additionally will not be included in the selection process.

Can recommendations be submitted?
Any letters of recommendation with regard to the Germany Scholarship are admissible and will be taken into account in the selection process.

What requirements must be met for the "voluntary engagement" criteria?
One selection criteria for the Germany Scholarship is the applicant’s voluntary engagement. If the activity was pursued for a minimum of six months and if the activity ended no earlier than one year prior to the application time period, the engagement can be considered in the application. A differentiation is made between daily, weekly and monthly commitments. To recognise voluntary engagement, verification must be submitted in the form of a copy that indicates the type of activity and time period dedicated to that engagement.

What requirements must be met for the "awards/prizes" selection criteria?
The selection process takes prizes and awards into account that were received within the last three years prior to the application period. National, state and international prizes and awards are considered. Regional prizes such as scholarships or prizes and awards that are awarded by a school or university are not taken into account.

What requirements must be met for the "internships and professional training" criteria?
Internships of at least four weeks duration and not mandatory for study and examination regulations, for instance, are taken into consideration, if they ended no earlier than three years prior to the application time period.
Professional training must have been at least two years in duration.

How do I verify my non-academic history?
You can provide a written statement signed by both parents indicating your occupation(s) and the highest level of education. If there is no contact with one parent, this must be confirmed or proven by the other.

How do I furnish proof of migration background?
Submit a copy of a birth certificate or identification that documents that either you or at least one parent is a foreign national. If a candidate has experienced flight, they can submit documents that prove the status of a recognized refugee.

Can missing documents be submitted at a later time?
If the enrolment or study certificate, notification of admission, first university diploma, certificate of Part One of the National Medical Licensing Exam,  certificate of preliminary examination in the natural sciences, certificate of preliminary examination in dentistry as well as performance records for the Technical Propaedeutics Course and Phantom Course I of Dental Prosthetics are not available by the end of the application period, copies must be submitted  until the respective deadline.
If there is evidence of other achievements from the summer semester that can be considered in accordance with § 6 (1) No. 3 of the bylaws at the end of the application period, they can also be submitted until the respective deadline.

All other written documents must have been received by Heidelberg University Administration | Division 8 | Department 8.2 | Seminarstr. 2 | 69117 Heidelberg by the end of the application period.

Although records from the summer semester as well as from your pending degree can be submitted later, applicants must still specify their current average grade in the section performance /previous university degree on the application and submit a copy of the current performance record by the end of the application period.

When submitting the missing documents, please make sure that the specific documents are bearing the indication "Submission for application for a Germany Scholarship" as well as your name and your applicant number.

I’m completing my bachelor’s degree in Heidelberg or at another university. Can I still apply for the Germany Scholarship through Heidelberg University?
You can apply for a Germany Scholarship if you are planning to attend Heidelberg University during the forthcoming winter semester. If you do not have your bachelor’s diploma or enrolment certificate when you apply for the scholarship, you can submit them until the respective deadline. Until the end of the application period, please attach a copy of a temporary certificate with your final grade to the application. However, you still have to enter an interim grade in the section "Vorheriges abgeschlossenes Studium" in Form 3 and certify it.

I am currently in my first subject-related semester (bachelor’s/ master’s) and don’t yet have any course or examination certificates. What do I enter under performance record in Form 2?
Please leave the field blank. For undergraduate students, performance is rated based on the grade specified in the university entrance qualification which should be entered in Form 4, accordingly. For students who have already completed another course of study, the final grade of their last university degree is used. Please make the appropriate entries in Form 3.

Next semester I will be on leave/studying abroad/doing an internship. Can I still apply?
You can apply for a Germany Scholarship. If you are on leave from Heidelberg University during that time, the scholarship will resume once you return and the period of the award will be adjusted. If your time abroad is related to your field of study, you can continue to receive the scholarship while you are gone.

I am enrolled in two degree programmes. Under which programme should I apply?
Germany Scholarship applications apply to your major field of study. You can choose whichever one you prefer. However, please apply only for one programme.

What is the application deadline?
Applications for Germany Scholarship are possible during the period indicated on our website which, according to the bylaws, usually is from July 15 to August 31. The application period can be postponed for important reasons, especially if there are no or insufficient scholarship funds available or if the organized study operations are delayed. Please fill out the online application during the application period and make sure to send it until the respective deadline.

The signed print-out of the online application (only available in German) and the required documentation and certificates must reach our post office no later than the application deadline (the receipt stamp date applies). The postmark date does not count.
Applications received by our post office after that deadline will not be considered.  For information about the end of the application period as well as the deadline for submitting missing documents, please go to our website.

Where do I need to send the documents?
Universität Heidelberg | University Administration | Division 8 | Department 8.2 | Seminarstr. 2 | 69117 Heidelberg
Please note, that the address above is our postal address. Here, the documents can also be submitted directly to the post office during the opening hours (Mon-Thu 7:00 am - 3:00 pm and Fri 7:00 am - 2:00 pm) or dropped outside the opening hours in the mailbox.