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Before exchange

1. Who should I turn to for enrolment, language course, receiving a Student-ID or accommodation?

For organizational matters beyond the academic program, please contact:

ERASMUS Incoming Office
Ms. Alexandra Braye
Seminarstr. 2
69117 Heidelberg
Tel. +49 6221 54-12731
E-mail: erasmus-koordinierung@zuv.uni-heidelberg.de & incoming-erasmus@zuv.uni-heidelberg.de

Further important information can also be found in the infopackage sent to you by the International Office. Please also visit the International Office's Webpage.
 

2. Who should I turn to concerning the academic part of my stay in Heidelberg?

If you are sent to the Institute of Political Science (IPW) by your home institution, our Erasmus team provides guidance with regard to the academic part of your stay abroad. Our team consists of the Erasmus Departmental Coordinator, Dr. Delia Dumitrescu and our Erasmus assistants, Pablo Dufour and Luca Joppien. In case of questions regarding the academic part of your stay, please contact:

Pablo Dufour & Luca Joppien (Erasmus assistants)
Room 03.023
Bergheimer Str. 58
69115 Heidelberg
Tel.: 06221/54 28 81
E-mail: erasmus@ipw.uni-heidelberg.de
Office hours: Tuesday, 9:30 am - 10:30 am or arrangement via e-mail

3. Can I come by the office in person, too?

You are welcome to come by our office during the regularly held office hours. We recommend that you come by during the first weeks of your stay to hand in your Learning Agreement and clarify questions, which have remained open.
 

4. Where should I hand in my Learning Agreement (if not online)?

You should hand in your Learning Agreement (LA) at the Erasmus office at the Institute of Political Science. You can either hand it in personally during the Erasmus Assistants office hours, leave them in the Erasmus’ folder at the secretary’s office at the institute (Room no. 03.036), or send it to us via e-mail.

The Learning Agreement will be checked and countersigned by our departmental Erasmus-Coordinator. Please understand that this process might take a few days. After being signed by us, the LA can be picked up at our Erasmus office or – please e-mail beforehand in that case – be picked up at the secretary’s office of IPW again.
 

5. How can I choose courses at University Heidelberg?

Course registration at the University Heidelberg in general should either be done online or in person in the first week of lectures, depending on the department. At our department, course selection is done online via the LSF Online System. To enroll for courses online, you will need your Student-ID, which you should have received by the International Office. If this is not the case, please contact the International Office.

At the Institute of Political Science (IPW) courses can basically be chosen freely. The commented lecture calendar of the institute can be found on the web page via LSF presumably from July 20th for the following Autumn Semester and from mid of February for the following spring semester. Courses of the IPW are listed in the Department of Economics and Social Sciences. Please ensure to select “Bachelor Neu” for the course view, if you are an undergraduate student. If you are a graduate student, please select “Master”.
 

6. What is the course structure at the IPW?

Both at the undergraduate level and the graduate level, one full module consists of either one lecture and one seminar in the same field of study (e.g. International Relations) or two seminars in the same field of study. Normally, Erasmus students are also free to attend only one section of the module. Some seminars (mainly those in the “Pflichtmodule” section at the undergraduate level) complement one another, so that it would be reasonable to attend both of them.

Please get in contact with your Home University for their criteria in which and how many courses / modules you should complete during your stay.
 

7. How many credits do I get for courses attended at the IPW?

If not indicated else, for graded certifications the following ECTS-points are given by the Institute for Political Science:
 

 Undergraduate Level (BA)

 Credits

 Attented lecture plus exam/term paper

   4 ECTS-points

 Course of comprehensive skill module

   2 ECTS-points

 Elective module (2 courses)

 10 ECTS-points

 Single course of elective module (without / with essay)

   2 / 8 ECTS-points

 Compulsory module (Seminar)

   6 ECTS-points

 Compulsory module (Lecture)

   4 ECTS-points

 

Graduate Level (MA)

 Credits

Elective module (2 courses)

 12 ECTS-points

Single course of elective module with longer term paper

   8 ECTS-points

Single course of elective module with essay

   4 ECTS-points

Course of comprehensive skill module

   2 ECTS-points

 

8. What are the requirements for passing a course successfully and to receive ECTS-points?

Normally, no ECTS-points will be given for lectures or seminars without an examination. Examinations will either consist of presentations, a written or oral exam or a term paper. In most of the courses, you will be required to both holding a presentation and writing an exam or a term paper by the end of the semester. There might be some exceptions, where credits are given for regular attendance, please ensure to inform yourself on the credits obtained in the courses you have selected in the first weeks of the semester.
 

9. What is the grading system used at IPW?

Grading is based on the following system:
 

German grade

International Grade

1.0 – 1.5

A (Excellent)

1.6 – 2.5

B (Very Good)

2.6 – 3.5

C (Good)

3.6 – 3.9

D (Satisfactory)

4.0

E (Sufficient)

5.0

F (Fail)

 

10. Can I choose courses from other faculties, too?

You are free to choose courses from other faculties depending on the criteria of your home university.  If you would like to choose courses from other faculties, please be sure to inform on registration, ECTS-points, deadlines etc. on your own via the course catalogue or the lecturers. In case you still have questions, please contact us by the e-mail address listed above.
 

11. Will I receive a Transcript of Records (ToR) at the end of my stay?

For receiving a transcript of records after your stay, two steps are to be taken:

A. Fill in the “List of Courses” form

Please fill in the form “List of courses” by 31st July (or the 31st January if you are staying one semester).

The form can be found on our webpage in the “Documents” section.

The list shall contain the following information (as indicated on the form):

  1. the semester in which each course was followed
  2. the title of each course, the department and its registration number (can be found online in the course catalogue)
  3. the requirements and the credit points which will be obtained
  4. the name of the lecturer in case of questions
  5. your home postal address
  6. the name and department of your home university



B. Hand in your certificates for courses visited at other departments than the political science department

All courses not attended at our department (IPW), will need to be certified by a written document, called “Schein”. Each institute or faculty has blank forms of written certificates, which can be received from their secretary’s office, online on their webpage or directly from the lecturer. All information listed above should be written on those certificates including your grades (if there should be several single grades for one course, all of them should be listed).

You will need to send us all of your “Scheine” by the end of the semester via e-mail.

12. How can I get in touch with other Erasmus students at IPW?

Normally, you will get to know other Erasmus students of the same faculty at the information events held by the International Office of the University Heidelberg. Please understand that due to data regulations we will not pass any mailing contact of other Erasmus students at our department to you.
 

13. What is the Erasmus Code of the University of Heidelberg?

The Erasmus Code of our university, which you will need to fill in your Learning Agreement, is D HEIDELB01.
 

14. Whom should I turn to in case of further questions?

If you have any further questions this FAQ could not answer, please do not hesitate to write an e-mail to our Erasmus team. You can also come by during office hours.

Further information on the Erasmus program of the Political Science Department can be found on this webpage.

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Letzte Änderung: 06.12.2023
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